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Executive Assistant, Marketing

Job ID 10117372 Location Burbank, California, United States Business Searchlight Pictures Date posted Mar. 31, 2025
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Job Summary:

Searchlight Pictures is a global specialty film company that develops, produces, finances and acquires motion pictures for both worldwide theatrical and streaming releases. It has its own marketing and distribution operations, and is part of The Walt Disney Studios, a division of The Walt Disney Company.

The company includes Searchlight Television, which develops and produces series for streaming, network and cable partners.

We are looking for a dynamic Executive Assistant to support the EVP, Marketing at Searchlight Pictures!

 

Responsibilities

  • Provides comprehensive administrative support to a dynamic EVP, including managing a busy calendar, preparing arrangements & itineraries for all travel, and being available outside standard working hours, including evenings and holidays, to ensure seamless operations.
  • Provides essential support by assisting with tasks that contribute to time management and overall productivity, while keeping executive on time and on schedule.
  • Ensures executive is properly prepared with all necessary information before meetings, in a timely manner.
  • Sends end of day recap of upcoming week’s meetings and activities.
  • Assists in preparing all necessary memos, presentations, research, meeting agendas, etc., as needed.
  • Keeps film folders up-to-date with latest timelines and press snapshots.
  • Coordinates department-wide marketing meetings (both internal and with external filmmakers).
  • Ensures efficient communication flow between the EVP Marketing and all departments including but not limited to publicity and creative advertising, production, acquisitions, and distribution.
  • Maintains and distributes publicity department master calendar.
  • Coordinates festival consideration screenings as needed, in addition to other publicity/awards related screenings for staff, select press, and talent.
  • Troubleshoots IT and electronic issues as they arise.
  • Tracks publicity breaks in print, online, and broadcast. Should have familiarity with publications, journalists, and press coverage.
  • Ensures all awards-related invoices are paid in a timely manner, along with managing overall awards consultant budgets and agreements.
  • Submits monthly expense reports.
  • Keeps Filmmaker, Talent, and internal contacts updated.
  • Other duties as assigned.

 

Experience and Required Skills   

  • Bachelor's degree, or equivalent level of experience
  • At least 2 years of experience on a busy desk
  • Great attention to detail and ability to manage multiple and conflicting priorities.
  • Thrives in a fast-paced work environment, readily adapting to continually changing priorities & deadlines.
  • Strong communication, organizational, administrative and follow-thru skills.
  • Must be proficient in operating, using, and troubleshooting iOS systems: Mac, iPhone, iPad. Excellent operational knowledge of Microsoft Office and Outlook is essential.
  • Demonstrated ability to engage with tasks in a mindful and intelligent fashion – honing their anticipation skills by figuring out next steps without being asked to inquire.
  • Scrappy, resourceful and relentless in trying to find solutions before escalating issues.
  • Enthusiasm for film and television, particularly specialty/arthouse films. Familiarity with the Searchlight brand, films, filmmakers and upcoming slate.
  • Ability to handle confidential information with discretion is of utmost priority.
  • Strong ability to engage with interns, executives, and talent alike with equal respect and professionalism.
  • Experience supporting a high-level executive in the Entertainment industry. Studio, film, publicity, or agency environment is preferred.

The hiring range for this position in Burbank, CA is $64,300 to $86,200 per year based on a 40-hour work week. The amount of hours scheduled per week may vary based on business needs. The base pay actually offered will take into account internal equity and also may vary depending on the candidate’s geographic region, job-related knowledge, skills, and experience among other factors. A bonus and/or long-term incentive units may be provided as part of the compensation package, in addition to the full range of medical, financial, and/or other benefits, dependent on the level and position offered.

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About Searchlight Pictures:

Searchlight Pictures is a specialty film company that both finances and acquires motion pictures. It has its own marketing and distribution operations, and the films are distributed internationally by Twentieth Century Studios.

About The Walt Disney Company:

The Walt Disney Company, together with its subsidiaries and affiliates, is a leading diversified international family entertainment and media enterprise that includes three core business segments: Disney Entertainment, ESPN, and Disney Experiences. From humble beginnings as a cartoon studio in the 1920s to its preeminent name in the entertainment industry today, Disney proudly continues its legacy of creating world-class stories and experiences for every member of the family. Disney’s stories, characters and experiences reach consumers and guests from every corner of the globe. With operations in more than 40 countries, our employees and cast members work together to create entertainment experiences that are both universally and locally cherished.

This position is with Searchlight Pictures, Inc., which is part of a business we call Searchlight Pictures.

Searchlight Pictures, Inc. is an equal opportunity employer. Applicants will receive consideration for employment without regard to race, religion, color, sex, sexual orientation, gender, gender identity, gender expression, national origin, ancestry, age, marital status, military or veteran status, medical condition, genetic information or disability, or any other basis prohibited by federal, state or local law. Disney champions a business environment where ideas and decisions from all people help us grow, innovate, create the best stories and be relevant in a constantly evolving world.

DISABILITY ACCOMMODATION FOR EMPLOYMENT APPLICATIONS

The Walt Disney Company and its Affiliated Companies are Equal Employment Opportunity employers and welcome all job seekers including individuals with disabilities and veterans with disabilities. If you have a disability and believe you need a reasonable accommodation in order to search for a job opening or apply for a position, visit the Disney candidate disability accommodations FAQs. We will only respond to those requests that are related to the accessibility of the online application system due to a disability.

Having technical issues? View the FAQs for help.

Hiring Process

  • Where Does Your Story Begin?

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  • Be Part of the Story

    There are many different brands and businesses to explore. Once you've found the opportunity that is right for you, take the next step by completing your application.

  • The Next Chapter

    Once you've applied, you will receive an email allowing you to access your candidate dashboard. Create your login and make sure to check your dashboard often to see your application progress.

Explore this Location Burbank, CA

Billed as the "Media Capital of the World," Burbank boasts more than 1,000 media and entertainment companies, including the main headquarters for The Walt Disney Company.

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