Skip to main content
BE YOU. BE HERE. BE PART OF THE STORY.

Executive Assistant & Studio Team Coordinator - 6 months contract

Job ID 10114809 Location Singapore, Singapore Business The Walt Disney Company (APAC) Date posted Mar. 05, 2025
Apply Now

Job Summary:

DESCRIPTION: 

The Executive Assistant & Studio Team Coordinator provides support and assistance to the GM of Studio SEA and Head of Operations APAC across administrative, operational and organizational areas. This role will be responsible for all secretarial and administrative support, including communications and coordination with senior APAC GM leaders in the region and other internal stakeholders across SEA, as well as external parties. The candidate must enjoy a fast-paced, dynamic environment, be adept at documentation and planning, and be able to collaborate with a vast number of cross-functional teams across different stakeholders.

ESSENTIAL FUNCTIONS:

  • Provide full secretarial and administrative support to the GM of Studio SEA, and Head of Operations APAC
  • Manage day-to-day calendar, including scheduling, coordinate department calendar; department meetings and events
  • Coordinate and act as the point of contact for local and overseas meetings and conference arrangements
  • Work with Casual Buyer Team to process purchase orders and invoice in SAP
  • Support all Studio team administration needs
  • Support administration and coordination of department initiatives and events
  • Provide logistics support for meeting arrangement
  • Distribute department information, materials and presentations, as required
  • Maintain efficient document filing systems (manually or electronically as applied)
  • Manage travel arrangements including booking of flights, ticketing, hotel reservation, visa application, airport/hotel transfer, etc.
  • Prepare and submit Travel and Entertainment (T&E) claims using the internal tracking system
  • Attend and take minutes of meetings both in the office and at other locations, as required
  • Liaise with SEA Studio and Marketing leaders and teams to ensure follow up and that deadlines are met
  • Assist in coordinating important pieces of work/projects for the GM between her team and others in the organization as required
  • Other office duties and personal matters as and when assigned by the GM 

CORE SKILLS:

  • Strong and responsive written and verbal communications and stakeholder management skills 
  • Meticulous in managing financial paperwork and tracking
  • Intellectual rigour to operate in a fast-paced environment and dynamic team, with experience supporting complex tasks, documentation and assignments
  • Self-starters with experience working in multi-national companies and in high performing teams
  • Knowledge on corporate/business issues, office policies and technological advances
  • Collaborative and people skills – ability to work and adapt working style and communications with a wide variety of leaders and employees across different offices and time zones
  • Good attention to detail with scheduling and documentation
  • Client service mindset to support GM and Head of Ops 
  • Multi-tasking skills and ability to juggle high intensity of activities and scheduling while remaining professional and calm at all times 
  • Mature understanding of company and team confidentiality 
  • Proactive mindset with suggestions to improve efficiencies with teams and scheduling

DESIRED QUALIFICATIONS:

  • At least 5 years secretarial/office administration experience serving senior executives in multi-national, corporate environments
  • Proficient in computer skills; Microsoft Outlook, MS Words, MS Excel, PowerPoint, Visio, SAP, etc.
  • Fluent in English (verbal & written) and other native languages would be a plus
  • A good team player with strong interpersonal skills
  • Meticulous with good organizational and planning skills
  • Good etiquette, pleasant composure and a positive working attitude
  • Ability to work with minimum supervision and independently
  • Proven ability to work well in teams
  • Keen understanding of stakeholder management & building organizational support
  • Detail oriented, pro-active and a self-starter


The Walt Disney Company is an Equal Opportunity Employer. We strive to be a diverse and inclusive workforce that is representative of our audiences, and where all can thrive and belong. We are committed to building a team that includes and respects a variety of voices, identities, backgrounds, experiences and perspectives.

Apply Now

About The Walt Disney Company (APAC):

For over 70 years, The Walt Disney Company has been entertaining consumers in Asia Pacific – and enriching people’s lives. Today’s consumer can discover new branded experiences in many ways and in many markets from Australia, New Zealand, Mainland China, Japan, Korea to Southeast Asia.

About The Walt Disney Company:

The Walt Disney Company, together with its subsidiaries and affiliates, is a leading diversified international family entertainment and media enterprise that includes three core business segments: Disney Entertainment, ESPN, and Disney Experiences. From humble beginnings as a cartoon studio in the 1920s to its preeminent name in the entertainment industry today, Disney proudly continues its legacy of creating world-class stories and experiences for every member of the family. Disney’s stories, characters and experiences reach consumers and guests from every corner of the globe. With operations in more than 40 countries, our employees and cast members work together to create entertainment experiences that are both universally and locally cherished.

This position is with The Walt Disney Company (Southeast Asia), which is part of a business we call The Walt Disney Company (APAC).

Having technical issues? View the FAQs for help.

Hiring Process

  • Where Does Your Story Begin?

    Explore Disney Careers and the Life at Disney blog to learn about all the amazing opportunities waiting to be discovered at The Walt Disney Company.

  • Be Part of the Story

    There are many different brands and businesses to explore. Once you've found the opportunity that is right for you, take the next step by completing your application.

  • The Next Chapter

    Once you've applied, you will receive an email allowing you to access your candidate dashboard. Create your login and make sure to check your dashboard often to see your application progress.

Explore this Location APAC

For over 70 years, The Walt Disney Company has been entertaining consumers in Asia Pacific – and enriching people’s lives. Today’s consumer can discover new branded experiences in many ways and in many markets across the APAC region.

Related Jobs

OUR CULTURE

Related Content

  • Executive Leadership

    Our senior executives bring tremendous experience, visionary thinking and a shared commitment to excellence, creativity and innovation to the day to day operation of the company.

    Learn more 

  • Social Responsibility

    Explore our commitments and our work to create a better world through our stories, experiences, operations, and philanthropy.

    Learn more 

  • Diversity, Equity, and Inclusion

    At Disney, we are committed to creating a better world. A world of belonging where each person feels seen, heard, and understood. A world filled with hope and promise.

    Learn more 

  • Heroes Work Here

    Heroes Work Here reflects the long history of respect and appreciation Disney has for the U.S. Armed Services. We recognize the commitment and dedication it takes to serve your country, both as military personnel and military spouses, and value the leadership skills and sense of purpose it has instilled in you.

    Learn more 

Sign Up for Job Alerts

Get the latest job opportunities as they become available.

Watch Our Jobs

An asterisk indicates a required field.

Interested InSelect a job category from the list of options. Select a location from the list of options. Finally, click “Add” to create your job alert.

By clicking "Submit", you agree to our Terms of Use and acknowledge that you have read our Privacy Policy.

By clicking "Submit", you agree to our Terms of Use and acknowledge that you have read our Privacy Policy. If I have elected to receive marketing messages or newsletters, I may withdraw my consent for these marketing messages at any time.

By clicking "Submit", you agree to our Terms of Use and acknowledge that you have read our Privacy Policy, Cookies Policy and EU Privacy Rights.

How we use your personal information and your rights:

  1. Your personal information is controlled by The Walt Disney Company Limited of 3 Queen Caroline Street, London, W6 9PE, United Kingdom.
  2. When you visit or shop with Disney or use any Disney product, service or mobile application, other members of The Walt Disney Company Family of Companies may also use your information to provide you these services, personalise your experience and send you service related updates and communications.
  3. You have a number of rights including the right to request access to, change, or remove your personal information, or to change your marketing preferences (including withdrawing your consent at any time.) Please see our Privacy Policy to learn more about managing your marketing preferences or deleting your account.
  4. Our Data Protection Officer can be contacted by emailing: dataprotection@disney.co.uk.
  5. You have a right to lodge a complaint with the UK Information Commissioner's Office: https://ico.org.uk/.
  6. For more information about Disney's data collection and use practices please read Disney's Privacy Policy.

By clicking "Submit", you agree to our Terms of Use and acknowledge that you have read our Privacy Policy and Collection Statement.

For more information about our general data collection, use, and practices, including how to manage your preferences, please read our Privacy Policy. I have read and agree to the Terms of Use.