Executive Assistant

Job ID 10104992 Location Burbank, California, United States Business The Walt Disney Studios Date posted Nov. 05, 2024

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Job Summary:

The Executive Assistant (EA) provides comprehensive administrative support, partnering closely with the executive administrative team to efficiently manage the Executive’s schedule, priorities, and projects. This role requires exceptional organizational skills, attention to detail, and the ability to handle complex calendars, travel logistics, and high-level administrative tasks.

Responsibilities:

Act as the primary point of contact for managing the Executive’s calendar, including meetings, recurring check-ins, general scheduling requests, and daily time management (e.g., meeting reminders and tracking outstanding meetings)

Partner closely with other EAs to ensure alignment of Executive’s schedules with overall priorities

Coordinate all travel arrangements, including complex itineraries for both business and personal travel, with domestic and international travel as needed

Manage phones, phone sheets, and handle correspondence

Align the Executive’s schedule with short- and long-term business priorities, making adjustments as needed

Take notes, track and prioritize actionable items from meetings and follow up when needed and ensure completion

Assist with event planning, logistics, and provide coverage for other EAs as needed.

Prepare presentation decks and provide IT setup for meetings

Ensure the Executive has access to logistics and necessary materials for all events and travel

Develop and maintain strong relationships with internal and external partners

Basic Qualifications:

2+ years of administrative experience in a corporate or entertainment setting

Ability to navigate sensitive and high-pressure situations with discretion and professionalism

Exceptional organizational skills with the ability to prioritize effectively and manage multiple tasks simultaneously

Detail-oriented, with the ability to manage high-volume calendars and coordinate complex travel logistics

Deadline-oriented, with the ability to problem-solve and make decisions with sound judgement

Demonstrate resourcefulness and adaptability to an evolving, high-demand environment

Abilities to manage individual tasks while maintaining focus on larger strategic objectives.

Demonstrates strong interpersonal skills, including the ability to work effectively as part of a team

Excellent written and verbal communication skills

Proficient with Apple and Microsoft Office software (i.e., Keynote and Excel)

Available to work onsite 5 days per week with regular overtime as needed, and accessible 24/7 via telephone and e-mail to handle urgent requests

Valid CA driver’s license and operating vehicle

Valid US passport and availability to travel domestically and internationally

The hiring range for this position in Burbank, CA is $71,000 to $95,100 per year based on a 40 hour work week. The amount of hours scheduled per week may vary based on business needs. The base pay actually offered will take into account internal equity and also may vary depending on the candidate’s geographic region, job-related knowledge, skills, and experience among other factors. A bonus and/or long-term incentive units may be provided as part of the compensation package, in addition to the full range of medical, financial, and/or other benefits, dependent on the level and position offered.

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About The Walt Disney Studios:

For over 95 years, The Walt Disney Studios has been the foundation on which The Walt Disney Company was built. Today it brings quality movies, episodic storytelling, music, and stage plays to consumers throughout the world. The Walt Disney Studios encompasses a collection of respected film studios, including Disney, Walt Disney Animation Studios, Pixar Animation Studios, Marvel Studios, Lucasfilm, 20th Century Studios, and Searchlight Pictures. It is also home to Disney Theatrical Productions, producer of world-class stage shows.

About The Walt Disney Company:

The Walt Disney Company, together with its subsidiaries and affiliates, is a leading diversified international family entertainment and media enterprise that includes three core business segments: Disney Entertainment, ESPN, and Disney Experiences. From humble beginnings as a cartoon studio in the 1920s to its preeminent name in the entertainment industry today, Disney proudly continues its legacy of creating world-class stories and experiences for every member of the family. Disney’s stories, characters and experiences reach consumers and guests from every corner of the globe. With operations in more than 40 countries, our employees and cast members work together to create entertainment experiences that are both universally and locally cherished.

is an equal opportunity employer. Applicants will receive consideration for employment without regard to race, religion, color, sex, sexual orientation, gender, gender identity, gender expression, national origin, ancestry, age, marital status, military or veteran status, medical condition, genetic information or disability, or any other basis prohibited by federal, state or local law. Disney champions a business environment where ideas and decisions from all people help us grow, innovate, create the best stories and be relevant in a constantly evolving world.

DISABILITY ACCOMMODATION FOR EMPLOYMENT APPLICATIONS

The Walt Disney Company and its Affiliated Companies are Equal Employment Opportunity employers and welcome all job seekers including individuals with disabilities and veterans with disabilities. If you have a disability and believe you need a reasonable accommodation in order to search for a job opening or apply for a position, email Candidate.Accommodations@Disney.com with your request. This email address is not for general employment inquiries or correspondence. We will only respond to those requests that are related to the accessibility of the online application system due to a disability.

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Explore this Location Burbank, CA

Billed as the "Media Capital of the World," Burbank boasts more than 1,000 media and entertainment companies, including the main headquarters for The Walt Disney Company.