Executive Assistant, Integrated Planning & Franchise Management

Job ID 10103356 Location Burbank, California, United States Business The Walt Disney Studios Date posted Oct. 17, 2024

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"There are so many opportunities to grow and learn within Disney! There is never a dull moment at work."

Diana, Principal Counsel

Job Summary:

Walt Disney Studios Franchise Management & Integrated Planning facilitates alignment among the Studio and lines of business across The Walt Disney Company, Disney Parks, Experiences and Products, Home Entertainment, Disney Music Group), as teams develop strategies and plans in support of films and franchises from Pixar Animation Studios, Walt Disney Animation Studios, Disney Live Action, Marvel Studios, Lucasfilm, Blue Sky Studios and 20th Century Fox Films. The team collaborates on a global scale to maximize the value of these brands and respective films while supporting the processes and priorities of internal business partners.

The Integrated Planning & Franchise Management Team is dedicated to driving strategic initiatives and fostering collaboration across various sectors. This dynamic team thrives in a fast-paced environment and is committed to delivering excellence in all aspects of planning and management. This position will report directly to the SVP, Integrated Planning & Franchise Management for Walt Disney Studios.

We are seeking a detail-oriented and proactive professional who excels in a high-energy environment and can successfully juggle multiple tasks without compromising quality. The ideal candidate will forge strong relationships, demonstrate exceptional problem-solving abilities, and maintain a polished and professional demeanor while supporting two high-level executives. A positive and resourceful mindset, combined with a commitment to deliver results, is essential.

Responsibilities:

Provide comprehensive administrative support to the SVP Integrated Planning & Franchise Management and the VP Franchise Management (DLA/20CS). Responsibilities include managing calendars, scheduling meetings and conference rooms, answering phone calls and taking messages, and submitting expense reports
Develop a strong understanding of key leadership roles across the studio and broader enterprise. Be knowledgeable of points of contact and communication preferences to facilitate seamless meeting scheduling, including creating strong relationships with executive assistants and partners to assist with planning and coordination
Proactively monitor and manage meeting attendance, ensuring priority attendees are tracked and demonstrating agility in scheduling with multiple senior management teams concurrently
Organize, maintain, and update department electronic files (shared network folders) while ensuring all documents required for the team are printed and accessible
Coordinate, update, and deliver essential team documents and databases timely and efficiently
Support the team with office resource management and assist on special projects beyond daily administrative tasks as required
Organize and coordinate Partner events, from submission for approval to tracking RSVPs and managing check-ins
Book and manage travel including coordinating meetings, creating detailed travel itineraries, coordinating with local offices, submitting and managing expense reports in a timely basis
Manage details for annual Studio International Summit including managing agenda, key logistics, invites and communication to attendees and key executives across WDS
Support office of the President for Town Halls and larger company events as needed answering phones supporting calendar

Basic Qualifications:

1+ years of administrative experience at the senior management level, preferably within the entertainment industry
Strong computer skills with proficiency in both PC and Mac environments, including Microsoft Outlook, Word, Excel, PowerPoint, Keynote, and Google Docs
Proven ability to prioritize tasks, meet deadlines, and decisively adapt to changing situations with ease and flexibility
Exceptional attention to detail alongside the ability to maintain professionalism in high-pressure situations
Outstanding organizational skills with a strong commitment to follow-through, capable of managing multiple projects efficiently and concurrently
Excellent verbal and written communication skills, facilitating effective interaction and information transmission
A positive outlook with proactive, resourceful, and adaptable qualities
Exceptional interpersonal skills, able to foster a collaborative work environment and coordinate effectively with colleagues at all levels
A valued team player with an approachable demeanor, skilled in navigating diverse personalities and responsibilities without getting overwhelmed

Preferred Qualifications:

Bachelor’s Degree or equivalent experience preferred
Familiarity with SAP is a plus

If you are ready to contribute your skills and passion to a vibrant team dedicated to impactful planning and management, we invite you to apply!

The hiring range for this position in Burbank, CA is $58,700 to $78,600 per year based on a 40 hour work week. The amount of hours scheduled per week may vary based on business needs. The base pay actually offered will take into account internal equity and also may vary depending on the candidate’s geographic region, job-related knowledge, skills, and experience among other factors. A bonus and/or long-term incentive units may be provided as part of the compensation package, in addition to the full range of medical, financial, and/or other benefits, dependent on the level and position offered.

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About The Walt Disney Studios:

For over 95 years, The Walt Disney Studios has been the foundation on which The Walt Disney Company was built. Today it brings quality movies, episodic storytelling, music, and stage plays to consumers throughout the world. The Walt Disney Studios encompasses a collection of respected film studios, including Disney, Walt Disney Animation Studios, Pixar Animation Studios, Marvel Studios, Lucasfilm, 20th Century Studios, and Searchlight Pictures. It is also home to Disney Theatrical Productions, producer of world-class stage shows.

About The Walt Disney Company:

The Walt Disney Company, together with its subsidiaries and affiliates, is a leading diversified international family entertainment and media enterprise that includes three core business segments: Disney Entertainment, ESPN, and Disney Experiences. From humble beginnings as a cartoon studio in the 1920s to its preeminent name in the entertainment industry today, Disney proudly continues its legacy of creating world-class stories and experiences for every member of the family. Disney’s stories, characters and experiences reach consumers and guests from every corner of the globe. With operations in more than 40 countries, our employees and cast members work together to create entertainment experiences that are both universally and locally cherished.

This position is with Walt Disney Pictures, which is part of a business we call The Walt Disney Studios.

Walt Disney Pictures is an equal opportunity employer. Applicants will receive consideration for employment without regard to race, religion, color, sex, sexual orientation, gender, gender identity, gender expression, national origin, ancestry, age, marital status, military or veteran status, medical condition, genetic information or disability, or any other basis prohibited by federal, state or local law. Disney champions a business environment where ideas and decisions from all people help us grow, innovate, create the best stories and be relevant in a constantly evolving world.

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