Publicity Coordinator

Job ID 10104296 Location Burbank, California, United States Business The Walt Disney Studios Date posted Oct. 21, 2024

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CHILDCARE OPTIONS
PAID TIME OFF
RETIREMENT PROGRAMS
TUITION ASSISTANCE
WEEKLY PAY

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"There are so many opportunities to grow and learn within Disney! There is never a dull moment at work."

Diana, Principal Counsel

Job Summary:

Walt Disney Studios Motion Picture Marketing is a dynamic, results-driven marketing team responsible for positioning films and streaming content released by Disney (live action), Walt Disney Animation Studios, Pixar Animation Studios, Marvel Studios, Lucasfilm, and 20th Century Studios. This organization oversees the Studios’ global marketing strategy encompassing creative, media, digital, international, promotions, publicity, research, special events, and synergy, and handles some the most valuable film brands and franchises of all time. Thanks in large part to the efforts of the marketing team, the Walt Disney Studios has set numerous records at the box office, including being the first and only studio to surpass $3 billion domestically and $7 billion globally in a calendar year, milestones it has achieved twice.

Responsibilities:

Provide overall support to Awards Team
Partner and work extensively with internal departments to provide and/or receive necessary information, materials, approvals, updates, etc.
Maintain awards team distribution lists and general office documents
Update campaign-specific awards documents while ensuring awards team information is populated into Riley and Weekly Snapshot
Assist with decks and reports for filmmaker and exec meetings as needed
Oversee event transportation and logistics and book cars for awards events (awards Q&A, press activity, ceremonies, events, etc.)
Maintain master schedule and coordinate logistics leading into and onsite for awards events including Q&As, receptions, ceremony, industry events, etc.
Book screening rooms, handle DCP requests and manage screenings for awards press, guilds and voting groups (working with Specialist who handles invites)
Responsible for working events including screenings and awards shows.
Track budget spend across the awards team and work with Procurement and Finance to process invoices and submit vendors on behalf of the team (publicity and creative).
Handle meeting coordination details including logistics, preparation, invitations and other materials.
Responsible for meeting agendas, notes, and recap memos (prepare, circulate, and archive)
Arrange meetings or conferences by booking conference rooms, issuing meeting requests through Outlook, sending emails and coordinating materials.
Screen and flag important incoming emails to appropriate team members.
Preparation of all business-related expenses ensuring expense reports are completed and filed in a timely manner.
Assist with uploading content for submissions (Specialist to take the lead with Debut access)
Support Director's calendar as needed

Basic Qualifications:

Bachelor’s degree
1+ year of cumulative relevant work experience
Demonstrated interest in awards and publicity, ideally with relevant education and/or internship experience.
Excellent communication skills, both written and oral
Strong organizational, analytical, and problem-solving skills
Ability to maintain an efficient office, files, database, and information
Ability to manage multiple high priority projects and appropriately prioritize work and meet deadlines, make decisions and change course of action quickly
Ability to be proactive and resourceful, make independent decisions when handling sensitive and confidential information, while exercising good judgment and discretion.
Anticipate needs of Director and manage office time efficiently.
Detail oriented with the ability to maintain professionalism under pressure
Proficient in Outlook, Keynote, PowerPoint, Word, and Excel
Experience working within the entertainment industry highly desirable

The hiring range for this position in Burbank, CA is $53,300 to $71,300 per year based on a 40-hour work week. The amount of hours scheduled per week may vary based on business needs. The base pay actually offered will take into account internal equity and also may vary depending on the candidate’s geographic region, job-related knowledge, skills, and experience among other factors. A bonus and/or long-term incentive units may be provided as part of the compensation package, in addition to the full range of medical, financial, and/or other benefits, dependent on the level and position offered.

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About The Walt Disney Studios:

For over 95 years, The Walt Disney Studios has been the foundation on which The Walt Disney Company was built. Today it brings quality movies, episodic storytelling, music, and stage plays to consumers throughout the world. The Walt Disney Studios encompasses a collection of respected film studios, including Disney, Walt Disney Animation Studios, Pixar Animation Studios, Marvel Studios, Lucasfilm, 20th Century Studios, and Searchlight Pictures. It is also home to Disney Theatrical Productions, producer of world-class stage shows.

About The Walt Disney Company:

The Walt Disney Company, together with its subsidiaries and affiliates, is a leading diversified international family entertainment and media enterprise that includes three core business segments: Disney Entertainment, ESPN, and Disney Experiences. From humble beginnings as a cartoon studio in the 1920s to its preeminent name in the entertainment industry today, Disney proudly continues its legacy of creating world-class stories and experiences for every member of the family. Disney’s stories, characters and experiences reach consumers and guests from every corner of the globe. With operations in more than 40 countries, our employees and cast members work together to create entertainment experiences that are both universally and locally cherished.

This position is with Disney Entertainment Operations LLC, which is part of a business we call The Walt Disney Studios.

Disney Entertainment Operations LLC is an equal opportunity employer. Applicants will receive consideration for employment without regard to race, religion, color, sex, sexual orientation, gender, gender identity, gender expression, national origin, ancestry, age, marital status, military or veteran status, medical condition, genetic information or disability, or any other basis prohibited by federal, state or local law. Disney champions a business environment where ideas and decisions from all people help us grow, innovate, create the best stories and be relevant in a constantly evolving world.

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The Walt Disney Company and its Affiliated Companies are Equal Employment Opportunity employers and welcome all job seekers including individuals with disabilities and veterans with disabilities. If you have a disability and believe you need a reasonable accommodation in order to search for a job opening or apply for a position, email Candidate.Accommodations@Disney.com with your request. This email address is not for general employment inquiries or correspondence. We will only respond to those requests that are related to the accessibility of the online application system due to a disability.

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