Executive Assistant, Studios Human Resources

Job ID 10098619 Location Burbank, California, United States Business The Walt Disney Studios Date posted Nov. 11, 2024

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Job Summary:

THE INTERNAL TITLE FOR THIS POSITION IS SECRETARY IV

About the Role & Team

As an Executive Assistant, you will provide top-tier administrative support to Human Resource Executives and the HR Business Partner team at The Walt Disney Studios. This role is part of the Disney Studios Team leading critical Business Units, including but not limited to Disney Music Group, R.I.S.E., Disney Theatrical Group, and Emerging Technologies.

You will take charge of their ever-evolving calendars like a pro, ensuring that every meeting and engagement flows seamlessly. You will also act as a liaison, connecting our team with clients and partners in a way that will inspire collaboration. In addition, you will arrange travel, assist with projects and presentations, all while managing confidential information discreetly.

This role reports to the VP, Walt Disney Studios Human Resources with additional support for three Directors.

Responsibilities

Provide exceptional administrative support to multiple Human Resources executives and team members, which includes answering phones, scheduling meetings and conference rooms, organizing files, arranging travel, processing expense reports, ordering supplies, handling invoices, and responding to inquiries
Take full part in the effective management of the office workflow, ensuring timely ownership of projects, conducting basic research for ad hoc projects, overseeing budgets, and facilitating staff communication alongside other critical HR projects and processes
Collaborate closely with executives to adeptly manage their calendars and time by proactively handling schedules, anticipating and resolving issues promptly, and identifying necessary materials/files for meetings
Analyze office administrative and procedural challenges, making recommendations and implementing resolutions proactively
Utilize relevant technologies to develop and maintain an efficient follow-up system, setting priorities, meeting deadlines, and ensuring assignments are completed with minimal direction
Maintain accurate and timely departmental lists, including emails, office phones, cell numbers, etc.
Uphold strict confidentiality standards regarding all matters and documents
Foster a positive environment for interactions within the office and the team
Perform miscellaneous duties and undertake projects as assigned when needed
Act as a creative and proactive problem solver within the HR Business Partner team, assisting clients with calendar requests, workflow management, and HR-related questions

Basic Qualifications

Proven experience in supporting an executive office as a highly effective and integrated partner
Background in providing administrative support to executives (Disney experience is advantageous)
Exceptional interpersonal skills, with the capability to collaborate seamlessly with executives, staff, external associates at all levels, and within a larger departmental team
Competence in managing intricate office administrative tasks, necessitating independent judgment and initiative
Expertise in meeting deadlines, prioritizing tasks, and achieving quality outcomes
Ability to work with a high level of organization, including meticulous attention to detail, and strong follow-up capabilities
Ability to make informed decisions despite limited information and adapt quickly to changing circumstances
Maintain a positive and professional demeanor under pressure, while being resourceful and adaptable
Effective communicator, both verbally and in writing, including drafting email communications and preparing presentation materials
Work with a strong sense of purpose, competence, authority, and empathy; consistently apply critical thinking to understand and resolve issues
High proficiency in Microsoft Outlook, Word, Excel, and PowerPoint
Flexibility with work schedule - some overtime may be necessary

Preferred Qualifications

Previous experience in Human Resources/Recruiting
Previous experience supporting multiple executives in a highly matrixed organization
A desire to learn new emerging technologies and systems

Preferred Education

Bachelor’s degree or equivalent experience

Additional Information

The internal title for this position is Secretary IV

The hiring range for this position in Burbank, CA is $52,400.00 to $70,200.00 per year based on a 40-hour work week. The amount of hours scheduled per week may vary based on business needs. The base pay actually offered will take into account internal equity and also may vary depending on the candidate’s geographic region, job-related knowledge, skills, and experience among other factors. A bonus and/or long-term incentive units may be provided as part of the compensation package, in addition to the full range of medical, financial, and/or other benefits, dependent on the level and position offered.

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About The Walt Disney Studios:

For over 95 years, The Walt Disney Studios has been the foundation on which The Walt Disney Company was built. Today it brings quality movies, episodic storytelling, music, and stage plays to consumers throughout the world. The Walt Disney Studios encompasses a collection of respected film studios, including Disney, Walt Disney Animation Studios, Pixar Animation Studios, Marvel Studios, Lucasfilm, 20th Century Studios, and Searchlight Pictures. It is also home to Disney Theatrical Productions, producer of world-class stage shows.

About The Walt Disney Company:

The Walt Disney Company, together with its subsidiaries and affiliates, is a leading diversified international family entertainment and media enterprise that includes three core business segments: Disney Entertainment, ESPN, and Disney Experiences. From humble beginnings as a cartoon studio in the 1920s to its preeminent name in the entertainment industry today, Disney proudly continues its legacy of creating world-class stories and experiences for every member of the family. Disney’s stories, characters and experiences reach consumers and guests from every corner of the globe. With operations in more than 40 countries, our employees and cast members work together to create entertainment experiences that are both universally and locally cherished.

This position is with Walt Disney Pictures, which is part of a business we call The Walt Disney Studios.

Walt Disney Pictures is an equal opportunity employer. Applicants will receive consideration for employment without regard to race, religion, color, sex, sexual orientation, gender, gender identity, gender expression, national origin, ancestry, age, marital status, military or veteran status, medical condition, genetic information or disability, or any other basis prohibited by federal, state or local law. Disney champions a business environment where ideas and decisions from all people help us grow, innovate, create the best stories and be relevant in a constantly evolving world.

DISABILITY ACCOMMODATION FOR EMPLOYMENT APPLICATIONS

The Walt Disney Company and its Affiliated Companies are Equal Employment Opportunity employers and welcome all job seekers including individuals with disabilities and veterans with disabilities. If you have a disability and believe you need a reasonable accommodation in order to search for a job opening or apply for a position, email Candidate.Accommodations@Disney.com with your request. This email address is not for general employment inquiries or correspondence. We will only respond to those requests that are related to the accessibility of the online application system due to a disability.

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Explore this Location Burbank, CA

Billed as the "Media Capital of the World," Burbank boasts more than 1,000 media and entertainment companies, including the main headquarters for The Walt Disney Company.