Executive Assistant, Walt Disney Imagineering Global Music Studio

Job ID 10101101 Location Glendale, California, United States Business Walt Disney Imagineering Date posted Sep. 23, 2024

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HEALTH INSURANCE & WELLBEING
CHILDCARE OPTIONS
PAID TIME OFF
RETIREMENT PROGRAMS
TUITION ASSISTANCE
WEEKLY PAY

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"I didn't think it was possible that something I did for fun - telling sports stories through stats - could become my job until I came here."

Ana, Sr. Researcher, ESPN

Job Summary:

About the Role & Team

Do you have deep experience supporting a high-level executive? Can you interact with the most senior levels of management? If you’re nodding your head, then an Executive Assistant position in Walt Disney Imagineering’s Global Music Studio might be right for you.

Our Executive Support Professionals are highly-respected because their skills are quite simply, essential. You’d be a key member of a dynamic, fast-paced team that creates the music throughout our global theme parks, attractions, and resorts, and would work with some of the most creative, intelligent people in the business. Join us – apply today!

This position currently reports to WDI’s Global Music Executive and Executive Creative Director - Music.

What You Will Do

There will always be expense reports, travel planning, endless calendar jockeying, but this job is very much about people. The relationship you form with the executive you support is critical, because that’s what enables you to become a true partner. In addition to understanding your executive’s business -- and business needs -- inside and out, you’ll also need to develop deep knowledge of the leadership and workings of WDI and of related departments across the Disney enterprise. Every day as an Executive Support Professional is different! On any given day you might:

Handle a very busy calendar on behalf of your executive

Work with colleagues across TWDC and Imagineering, as well as with external composers, directors, musicians, and their offices
Review your leader’s schedule to build-in time for things like thinking and traveling to their next meeting
Create global, multi-city travel itineraries, taking into account time zones, weather delays, traffic and fatigue levels
Schedule conference rooms, meetings and video chats
Assist other Music Team members with various administrative, departmental and office needs
Interface directly with other senior executives and their support teams
Handle very confidential, sensitive information
Draft letters and emails on behalf of your leaders, prep meeting/presentation materials
Assist with on-boarding new employees – you’ll be the “friendly face” that newbies count on to answer all their questions, including some who are very senior in the organization
Manage large purchase orders and vendor contracts
Plan your executive's involvement in large, high-profile events like premiers, product launches, off-sites and team-building activities
Plan group lunches, music showcases, and other gatherings

Required Qualifications & Skills

At least 3 years support of an executive in a corporate environment
Sharp written and verbal communication skills, including flawless grammar and a rich vocabulary
Desire to immerse yourself fully and learn all aspects of your executive’s business
Ability to multi-task and prioritize deadlines/deliverables
Strong proficiency with all types of computers, phones and office equipment, as well as mastery of Microsoft Office programs, SAP, Confluence, Concur, and working in a Windows environment
A calm head and steady hand to deal with the unexpected
“EQ” skills to build bridges, forge alliances and encourage people to want to work with you
Complete reliability handling confidential, often highly sensitive information
Desire to truly be helpful to your leaders and co-workers, to go the extra mile without being asked
Some flexibility in your schedule – we value work/life balance, but help if travel support is needed out of office hours while executives are traveling
Very strong organizational skills and extreme attention to detail
A highly professional demeanor, positive outlook and a can-do attitude
Strong professionalism and discretion

Preferred Qualifications

Experience at The Walt Disney Company and/or experience working in a large public corporation
Experience working with Creative teams and executives
Familiarity and experience working with music related teams
Excellent knowledge of MAC or PC computer from which you will work

Education

Required: High school diploma
Preferred: BA/BS or equivalent preferred

The hiring range for this position in Glendale, California is $63,400.00 to $85,000.00 per year based on a 40 hour work week. The amount of hours scheduled per week may vary based on business needs. The base pay actually offered will take into account internal equity and also may vary depending on the candidate’s geographic region, job-related knowledge, skills, and experience among other factors. A bonus and/or long-term incentive units may be provided as part of the compensation package, in addition to the full range of medical, financial, and/or other benefits, dependent on the level and position offered.

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About Walt Disney Imagineering:

Founded in 1952 as WED Enterprises to design and build the world’s first theme park — Disneyland — Walt Disney Imagineering (WDI) is where imagination and creativity combine with cutting-edge technology to create unforgettable experiences. WDI is the creative force that imagines, designs and builds all Disney theme parks, resorts, attractions and cruise ships worldwide. Imagineering’s unique strength comes from its diverse global team of creative and technical professionals, who build on Disney’s legacy of storytelling to pioneer new forms of entertainment. The Imagineers who practice this unique blend of art and science work in more than 100 disciplines to shepherd an idea all the way from “blue sky” concept phase to opening day.

About The Walt Disney Company:

The Walt Disney Company, together with its subsidiaries and affiliates, is a leading diversified international family entertainment and media enterprise that includes three core business segments: Disney Entertainment, ESPN, and Disney Experiences. From humble beginnings as a cartoon studio in the 1920s to its preeminent name in the entertainment industry today, Disney proudly continues its legacy of creating world-class stories and experiences for every member of the family. Disney’s stories, characters and experiences reach consumers and guests from every corner of the globe. With operations in more than 40 countries, our employees and cast members work together to create entertainment experiences that are both universally and locally cherished.

This position is with Walt Disney Parks and Resorts U.S., Inc., which is part of a business we call Walt Disney Imagineering.

Walt Disney Parks and Resorts U.S., Inc. is an equal opportunity employer. Applicants will receive consideration for employment without regard to race, religion, color, sex, sexual orientation, gender, gender identity, gender expression, national origin, ancestry, age, marital status, military or veteran status, medical condition, genetic information or disability, or any other basis prohibited by federal, state or local law. Disney champions a business environment where ideas and decisions from all people help us grow, innovate, create the best stories and be relevant in a constantly evolving world.

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