Project Coordinator (Internal Assignment/Project Hire)

Job ID 10100138 Location Lake Buena Vista, Florida, United States Business Walt Disney Imagineering Date posted Sep. 12, 2024

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"I didn't think it was possible that something I did for fun - telling sports stories through stats - could become my job until I came here."

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Job Summary:

Walt Disney Imagineering is the creative force that imagines, designs, and brings to life all Disney theme parks, resorts, attractions, and cruise ships worldwide. Working across a spectrum of disciplines that range from creative and conceptual to scientific and technical, Imagineers blend an innovative mixture of storytelling, art, science, and technology to create immersive experiences, memorable destinations, and innovative entertainment for families around the globe.

Nearly every project at Walt Disney Imagineering includes a first-of-its-kind. Innovation is in our DNA, and Imagineers constantly push the boundaries of technology and invent new goals as well as the solutions to achieve them. As Imagineers, one of our greatest rewards is knowing that the experiences and environments we create inspire others. The diversity of expertise at Imagineering makes us uniquely capable of influencing positive change in our communities and around the world. And knowing that we have helped make a difference is incredibly fulfilling and inspiring for all of us.

The Project Coordinator is the catalyst that brings different teams together to tackle challenges and cultivate results. This position focuses team members on the coordinated project goals and drives integration of design among all Walt Disney Imagineering teams. They lead efforts to integrate work across all studios and ensure a streamlined process workflow through all project phases from Blue Sky/Concept Development through Design, Implementation, Installation, and Close-out. The coordinator provides clear communication regarding deliverables and action items. This position handles scopes and tracks Owner Furnished items, guides production efforts, and orchestrates installation. Ideal candidates can consistently maintain a broad perspective project-wide to ensure that all areas of the work are covered, and no efforts are duplicated while being the center of communication and connection for a project team.

You will functionally report to the FL Manager of Project Coordination.

Day to day project reporting will be through the Show Manager or another project leader.

This is a full-time, 12-month project hire/internal assignment with no guarantee of permanent placement.

What You Will Do

Lead all aspects of a scope of work on a self-contained and defined project of appropriate size and complexity based on previous experience and under the supervision of more senior project team members as needed.
Coordinate and integrate project information with internal and external organizations including project team, creative and design studios, operations, municipalities, vendors, and contractors
Own responsibility for the development and documentation of scope lists, Project Strategies, deliverables matrices, etc. across all teams
Ensure integration of personnel, schedules, and teams for the Project
Compile and validate information needed for the creation of the Project Program Book
Compile, validate, and reconcile project data including gate deliverables and project documentation
Facilitate team discussions (brainstorming sessions, strategy development sessions, etc.) to align the scope with the budget
Ensure that concept designs are accurately captured and understood by project teams to estimate, plan, and further design and implementation
Participate in the development of Project Capital Authorization Requests including driving the completion of detailed product line estimates
Supervise the implementation of project strategies and risk mitigations
Participate in efforts to develop and implement strategies for scope documents for all production items purchased from outside vendors, including vetting, awarding, and handling all contracts
Coordinate Test & Adjust and Quality Assurance procedures for all production-based teams
Assist with on-site arrival of materials needed to construct, produce, install, and commission attractions
Prepare and participate in presentations to executive management regarding project design and status using judgment and discretion to develop content
Serve as the liaison for domestic and/or international research trips including any special arrangements, work sessions, logistics
Coordinate outside media requests and special projects including small-scale media shoots for Media & Music
Research to support creative development including (but not limited to) historical content, artwork, imagery, architectural reference, etc.
Coordinate Change Management information, define problems, and formalize recommendations for decision resolution
Be confident in making decisions on day-to-day planning of projects; issues and recommendations that deviate from project objectives or schedule would be reviewed with others for final resolution
Partner with other project leaders in handling the scope and hiring outside vendors as well as the professional bid package for all project teams
Connect with all levels of management within the project environment, with project partners, consultants, and vendors through conversation, presentation, and clear written correspondence
Develop communication for Studio Leaders and team Leads across divisions relative to status updates of schedule progress, design inputs required, completion of design landmarks, metrics on earned value, etc. in support of visibility, trust, and efficiency

Required Qualifications & Skills

2+ years related experience in leadership experience, film/theater production, engineering, construction, project controls, or other Disney/Themed Entertainment projects (Internships will be considered)
Proven Leadership experience
Ability to work through conflict and guide team members with problem-solving
Understanding of sourcing and procurement processes including contract administration
Experience with outside vendors, and preparing professional bid packages
Understanding of construction and installation processes
Ability to think strategically and tactically about sophisticated issues and problem-solve to resolution
Ability to comfortably communicate in presentation, conversation, and written correspondence, to the project team, Senior Management, consultants, and partners
Validated ability to coordinate and communicate project development process and documentation
Ability to read and understand architectural and technical drawings
Working knowledge and understanding of an integrated design and production process with multiple studios

Preferred Qualifications

Knowledge of Walt Disney Imagineering Disciplines
Understanding of scheduling, budgeting, and Disney standards
Working knowledge of Microsoft Office Suite and Graphics programs for presentation

Education

4-year undergraduate Degree in Business, Engineering, Theater, Environmental Design, or other Entertainment or Development-related field or 5+ years of related working experience

Additional Information

Disney offers a rewards package to help you live your best life. This includes health and savings benefits, educational opportunities, and special extras that only Disney can provide. Learn more about our benefits and perks at https://jobs.disneycareers.com/benefits.

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About Walt Disney Imagineering:

Founded in 1952 as WED Enterprises to design and build the world’s first theme park — Disneyland — Walt Disney Imagineering (WDI) is where imagination and creativity combine with cutting-edge technology to create unforgettable experiences. WDI is the creative force that imagines, designs and builds all Disney theme parks, resorts, attractions and cruise ships worldwide. Imagineering’s unique strength comes from its diverse global team of creative and technical professionals, who build on Disney’s legacy of storytelling to pioneer new forms of entertainment. The Imagineers who practice this unique blend of art and science work in more than 100 disciplines to shepherd an idea all the way from “blue sky” concept phase to opening day.

About The Walt Disney Company:

The Walt Disney Company, together with its subsidiaries and affiliates, is a leading diversified international family entertainment and media enterprise that includes three core business segments: Disney Entertainment, ESPN, and Disney Experiences. From humble beginnings as a cartoon studio in the 1920s to its preeminent name in the entertainment industry today, Disney proudly continues its legacy of creating world-class stories and experiences for every member of the family. Disney’s stories, characters and experiences reach consumers and guests from every corner of the globe. With operations in more than 40 countries, our employees and cast members work together to create entertainment experiences that are both universally and locally cherished.

This position is with Walt Disney Parks and Resorts U.S., Inc., which is part of a business we call Walt Disney Imagineering.

Walt Disney Parks and Resorts U.S., Inc. is an equal opportunity employer. Applicants will receive consideration for employment without regard to race, religion, color, sex, sexual orientation, gender, gender identity, gender expression, national origin, ancestry, age, marital status, military or veteran status, medical condition, genetic information or disability, or any other basis prohibited by federal, state or local law. Disney champions a business environment where ideas and decisions from all people help us grow, innovate, create the best stories and be relevant in a constantly evolving world.

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Explore this Location Lake Buena Vista, FL

Lake Buena Vista is home to the Disney Springs retail, dining and entertainment complex, Disney’s Typhoon Lagoon Water Park, Disney’s Lake Buena Vista Golf Course and several resort hotels are located with the City limits.