Production Department Secretary

Job ID 10101500 Location Burbank, California, United States Business Walt Disney Animation Studios Date posted Sep. 19, 2024

Apply Now

ENJOY THE MAGIC

Because our employees and cast members are at the heart of everything we do, Disney offers a competitive total rewards package that includes pay, health and savings benefits, time-off programs, educational opportunities and more.

*Benefits and eligibility may vary by business and location

HEALTH INSURANCE & WELLBEING
CHILDCARE OPTIONS
PAID TIME OFF
RETIREMENT PROGRAMS
TUITION ASSISTANCE
WEEKLY PAY

View All

"I didn't think it was possible that something I did for fun - telling sports stories through stats - could become my job until I came here."

Ana, Sr. Researcher, ESPN

Job Summary:

Walt Disney Animation Studios has been combining the best in artistry and storytelling with cutting-edge technology to bring wonderful new characters and adventures to the big screen for audiences around the world.

We currently have an exciting opportunity for a Production Department Secretary (OPEIU) to join the team at our Burbank, CA Studio.

Responsibilities

Provide day-to-day administrative support to the Associate Producer and PMs.
Partners with Secretarial Office Manager to provide support in a wide range of projects; directs all assistant-related workflow on the production including, but not limited to, answering and screening calls, maintaining show and vacation calendars, scheduling meetings and travel arrangements, meeting and presentation preparation, opening and distributing mail, ordering supplies, maintaining files, preparing expense reports, typing correspondence, photocopying, shipping materials and supporting departmental projects.
This position will be responsible for coordinating and organizing various events, catering, screenings, and offsites as well as accounting-driven aspects.
Assist in the development of the production aliases and internal website; keeping content updated and current.
Help to maintain the show’s conference room, Shot and Asset Boards, including Shotgun pages and/or other Google Docs.
Facilitate communication for crew on boarding and move planning.
Facilitate show initiatives with Studio departments.

Required Qualifications

As the face of the production office, must be mature, professional and demonstrate positive energy
Minimum 2 years administrative support experience, preferably in a Production environment
Strong proficiency with Microsoft Outlook, Word, Excel, PowerPoint, Google Calendar and Google Docs
Demonstrated ability to prioritize, meet deadlines, make decisions and change course of action quickly.
Detail oriented with the ability to maintain professionalism under pressure
Strong organizational and follow-thru skills; effective communicator
Ability to work with and be sensitive to confidential information
Positive attitude and the ability to be proactive, resourceful and flexible
Strong people skills, including the ability to work effectively as part of a team
Ability to take initiative and work with limited supervision
Ability to manage up to several different supervisors
Must be a detail-oriented, proactive problem-solver with creative instincts and business sense
Must be able to do some physical work, including lifting and carrying books and boxes

Desired Qualifications

Proven knowledge of Walt Disney Company policies and procedures
SAP experience
Knowledge of animation or digital production process
This position falls within the jurisdiction of the OPEIU collective bargaining agreement.

Walt Disney Animation Studios is an Equal Opportunity Employer

The pay rate for this role in Burbank is $23.37 per hour. Select benefits may be provided as part of the compensation package, such as medical, financial, and/or other benefits.

Apply Now

About Walt Disney Animation Studios:

Combining masterful artistry and storytelling with groundbreaking technology, Walt Disney Animation Studios is a filmmaker-driven animation studio responsible for creating some of the most beloved films ever made. Disney Animation continues to build on its rich legacy of innovation and creativity, from the first fully-animated feature film, 1937's “Snow White and the Seven Dwarfs,” to the upcoming fall 2024 feature, “Moana 2.” Among the studio's timeless creations are “Pinocchio,” “Sleeping Beauty,” “The Jungle Book,” “The Little Mermaid,” “The Lion King,” “Frozen,” “Zootopia,” and “Encanto.”

About The Walt Disney Company:

The Walt Disney Company, together with its subsidiaries and affiliates, is a leading diversified international family entertainment and media enterprise that includes three core business segments: Disney Entertainment, ESPN, and Disney Experiences. From humble beginnings as a cartoon studio in the 1920s to its preeminent name in the entertainment industry today, Disney proudly continues its legacy of creating world-class stories and experiences for every member of the family. Disney’s stories, characters and experiences reach consumers and guests from every corner of the globe. With operations in more than 40 countries, our employees and cast members work together to create entertainment experiences that are both universally and locally cherished.

This position is with Walt Disney Pictures, which is part of a business we call Walt Disney Animation Studios.

Walt Disney Pictures is an equal opportunity employer. Applicants will receive consideration for employment without regard to race, religion, color, sex, sexual orientation, gender, gender identity, gender expression, national origin, ancestry, age, marital status, military or veteran status, medical condition, genetic information or disability, or any other basis prohibited by federal, state or local law. Disney champions a business environment where ideas and decisions from all people help us grow, innovate, create the best stories and be relevant in a constantly evolving world.

DISABILITY ACCOMMODATION FOR EMPLOYMENT APPLICATIONS

The Walt Disney Company and its Affiliated Companies are Equal Employment Opportunity employers and welcome all job seekers including individuals with disabilities and veterans with disabilities. If you have a disability and believe you need a reasonable accommodation in order to search for a job opening or apply for a position, email Candidate.Accommodations@Disney.com with your request. This email address is not for general employment inquiries or correspondence. We will only respond to those requests that are related to the accessibility of the online application system due to a disability.

Having technical issues? View the FAQs for help.

Hiring Process

Where Does Your Story Begin?

Explore Disney Careers and the Life at Disney blog to learn about all the amazing opportunities waiting to be discovered at The Walt Disney Company.
Be Part of the Story

There are many different brands and businesses to explore. Once you've found the opportunity that is right for you, take the next step by completing your application.
The Next Chapter

Once you've applied, you will receive an email allowing you to access your candidate dashboard. Create your login and make sure to check your dashboard often to see your application progress.

Explore this Location Burbank, CA

Billed as the "Media Capital of the World," Burbank boasts more than 1,000 media and entertainment companies, including the main headquarters for The Walt Disney Company.