Executive Assistant

Job ID 10099530 Location Burbank, California, United States Business The Walt Disney Studios Date posted Sep. 09, 2024

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"I didn't think it was possible that something I did for fun - telling sports stories through stats - could become my job until I came here."

Ana, Sr. Researcher, ESPN

Job Summary:

For 100 years, The Walt Disney Studios has been the foundation on which The Walt Disney Company was built. Today it brings quality movies, episodic storytelling, and stage plays to consumers throughout the world. The Walt Disney Studios encompasses a collection of respected film studios, including Disney, Walt Disney Animation Studios, Pixar Animation Studios, Lucasfilm, Marvel Studios, Searchlight Pictures, and 20th Century Studios. It is also home to Disney Theatrical Group, producer of world-class stage shows, as well as Disney Music Group.

The Executive Assistant position provides executive support to the Chief Brand Officer and President, Studio & Disney+ Marketing. This position is enterprise-wide and requires an understanding of all facets of the company to drive effective results and establish and maintain relationships within TWDC as Marketing function. The ideal candidate must be able to tactfully manage Chief Brand Officer/President’s time where needed, prioritize and communicate with authority. Candidate will have excellent knowledge of the Studio landscape.

This office has two Executive Assistants that split the duties of the CBO/President’s office. Responsibilities include, but are not limited to the following:

Job Responsibilities

Manages and prepares documents including meeting agendas and presentation materials
Partners and works extensively with internal departments and external vendors to provide and/or receive necessary information, materials, approvals, updates, etc.
Updates monthly release calendar, coordinates events, and monitors conference room
Liaise with executives, talent, and other assistants internally and externally
Represent the department in a professional manner
Review, edit, and enhance presentations and decks for clarity, coherence, and visual appeal
Exercise discretion in all interactions
Support departmental projects as needed
Handles memberships and subscriptions for CBO/President; orders office supplies, snacks and beverages; and processes other electronic transactions
Ensure office has all supplies and snacks, posters all replaced in a timely manner. This entails coordinating with building services, studio maintenance, the print room, and a/v
Maintains files, coordinates pickup and delivery of materials as requested including scheduling courier and overnight services
Maintains standards of strict confidentiality with respect to all matters and documents
Creates a professional and positive environment for all who interact with the Office of the CBO/President.
Promotes teamwork both internally and externally, works exceptionally well with executives, staff, and external associates, visitors at all levels. Ability to tactfully manage CBO/President’s time, multi-task and communicates with authority.
Open to research projects
Is accessible 24/7 via telephone and e-mail to handle urgent requests
Assists with departmental tasks, including conference room requests
Drafts correspondence and manages incoming/outgoing mail
Coordinates VIP tickets and passes for guests, clients and key contacts
Other miscellaneous duties and department projects assigned, including personal tasks and errands
Support, collaborate and serve as back-up to the first executive assistant in all aspects of management and organization of the office of the CBO/President (will manage schedule, calendar and meetings at any given time)
Must be in office 5 days a week, including Fridays

Education/Experience Required:

Bachelor’s Degree or equivalent experience
2+ years of administrative and/or marketing experience within entertainment industry, preferably within The Walt Disney Company.
Excellent computer proficiency – Mac & Windows: Microsoft Word, Excel, PowerPoint
Excellent and professional phone skills
Demonstrated ability to prioritize, meet deadlines, make decisions and change course of action quickly
Detail oriented with the ability to maintain professionalism under pressure
Ability to anticipate needs, be proactive, resourceful and flexible
Ability to simultaneously handle individual tasks while maintaining perspective on the bigger picture
Strong people skills, including the ability to work effectively with other executives, film makers, assistants and staff at all levels
Exceptional organizational and follow-thru skills with the ability to work on many projects simultaneously.
Effective communicator, both verbally and written
Professional demeanor to serve as a point of contact for Office of the President
Team player with positive/easy-going manner to handle varied personalities, responsibilities and assignments
Ability to operate on a shared desk and form a strong partnership with the other Assistant
Ability to be flexible with work schedule and work overtime as needed.
Knowledge of past and current Disney/Pixar films
SAP experience preferred

The hiring range for this position in Burbank, CA is $80,500 to $107,900 per year based on a 40-hour work week. The amount of hours scheduled per week may vary based on business needs. The base pay actually offered will take into account internal equity and also may vary depending on the candidate’s geographic region, job-related knowledge, skills, and experience among other factors. A bonus and/or long-term incentive units may be provided as part of the compensation package, in addition to the full range of medical, financial, and/or other benefits, dependent on the level and position offered.

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About The Walt Disney Studios:

For over 95 years, The Walt Disney Studios has been the foundation on which The Walt Disney Company was built. Today it brings quality movies, episodic storytelling, music, and stage plays to consumers throughout the world. The Walt Disney Studios encompasses a collection of respected film studios, including Disney, Walt Disney Animation Studios, Pixar Animation Studios, Marvel Studios, Lucasfilm, 20th Century Studios, and Searchlight Pictures. It is also home to Disney Theatrical Productions, producer of world-class stage shows.

About The Walt Disney Company:

The Walt Disney Company, together with its subsidiaries and affiliates, is a leading diversified international family entertainment and media enterprise that includes three core business segments: Disney Entertainment, ESPN, and Disney Experiences. From humble beginnings as a cartoon studio in the 1920s to its preeminent name in the entertainment industry today, Disney proudly continues its legacy of creating world-class stories and experiences for every member of the family. Disney’s stories, characters and experiences reach consumers and guests from every corner of the globe. With operations in more than 40 countries, our employees and cast members work together to create entertainment experiences that are both universally and locally cherished.

This position is with Disney Entertainment Operations LLC, which is part of a business we call The Walt Disney Studios.

Disney Entertainment Operations LLC is an equal opportunity employer. Applicants will receive consideration for employment without regard to race, religion, color, sex, sexual orientation, gender, gender identity, gender expression, national origin, ancestry, age, marital status, military or veteran status, medical condition, genetic information or disability, or any other basis prohibited by federal, state or local law. Disney champions a business environment where ideas and decisions from all people help us grow, innovate, create the best stories and be relevant in a constantly evolving world.

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