Executive Assistant (Project Hire), Walt Disney Imagineering

Job ID 10096076 Location Glendale, California, United States Business Walt Disney Imagineering Date posted Sep. 10, 2024

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HEALTH INSURANCE & WELLBEING
CHILDCARE OPTIONS
PAID TIME OFF
RETIREMENT PROGRAMS
TUITION ASSISTANCE
WEEKLY PAY

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"I didn't think it was possible that something I did for fun - telling sports stories through stats - could become my job until I came here."

Ana, Sr. Researcher, ESPN

Job Summary:

About the Role & Team

Do you have deep experience supporting a very high-level executive? Are you known for keeping your cool under pressure? Then an Executive Support Professional position in Walt Disney Imagineering at The Walt Disney Company might be right for you.

Our Executive Support Professionals are highly-respected and use their skills to keep the wheels turning so that our Guests and customers can enjoy the legendary Disney Magic. You’d be a key member of a dynamic, fast-paced team that does their part to bring smiles to millions, and would learn about your industry from some of the most creative, resourceful people in the field. Join us – apply today!

This is a temporary assignment with no guarantee of placement.

What You Will Do

The Executive Assistant (PH) is responsible for supporting an Executive Project Manager (Director) and their Walt Disney Imagineering (WDI) team. They must demonstrate strong interpersonal skills with the ability to anticipate needs, take initiative, prioritize, meet deadlines, and be resourceful and flexible, while maintaining complete professionalism and confidentiality.

There will be expense reports, travel planning, hundreds of phone messages and endless calendar jockeying, but this job is very much about people. The relationship you form with the executive you support is critical, because that’s what enables you to become a true partner. In addition to understanding your executive’s business needs, you will also need to understand the leadership and workings of Disney Experiences and of related departments across the Disney enterprise. As the “face” of your executive within WDI, The Walt Disney Company, and outside partners, your professionalism, loyalty and attitude are a reflection of the office, and as such, are a key component to its success.

Perform administrative duties including, but not limited to, screening and routing phone calls, managing calendars, processing invoices, scheduling meetings requiring significant coordination and follow up, and ensuring timely and effective communications
Prepare expense reports in SAP and ensure they are submitted in a timely manner
Prepare for meetings including setup for large presentations/video conferences with multiple sites
Manage the planning, coordination, and execution of business travel, including trip logistics and itinerary, meeting coordination, and remote support of when executive is out of the office, taking into account time zones, weather delays, traffic and fatigue levels
Interface directly with other senior executives, their support teams and external organizations – your ability to work well with people on all levels is a very important part of your job
Review your leader’s schedule to build-in time for things like thinking and traveling to their next meeting
Understand the day’s priorities so you can be strategic about how you direct phone calls, adjust meetings, and help your leader prioritize activities
Be ready to throw the entire schedule out the door when an emergency comes up, then pick it up again when the dust settles
Handle extremely confidential, sensitive information, remembering that Disney is a publicly traded company
Draft letters and emails on behalf of your leader
Provide additional office support such as ordering supplies, and processing purchase orders and approval processes
Coordinate department off-sites and events as needed
Assist with any special projects and other related duties as needed

Required Qualifications & Skills

At least 3 years supporting an executive or equivalent experience
Ability to showcase professionalism and business acumen while working on a high demand desk
Sharp written and verbal communication skills, including flawless grammar and a rich vocabulary
Desire to immerse yourself fully and learn all aspects of your executive’s business
Ability to multi-task and prioritize work
Strong proficiency with all types of computers, phones and office equipment, as well as mastery of Mac, Microsoft Office programs, SAP, Confluence, Concur, and ability to work in a Windows and Apple environment
A calm head and steady hand to deal with the unexpected
Complete reliability handling confidential, often highly sensitive information
Desire to truly be helpful to your leaders and co-workers, to go above and beyond without being asked
Some flexibility in your schedule – we value work/life balance, but in a pinch, a bit more time is needed
Very strong organizational skills and attention to detail

Preferred Qualifications

Fluency in both Mandarin and English languages strongly preferred (speaking, reading, and writing)
Experience at The Walt Disney Company or experience working in a large public corporation
Experience working with Imagineering
Experience with video Teleconferencing (VTC) equipment, Slack, Zoom, Teams
Some presentation skills (Power Point, Keynote, Adobe suite)
Good knowledge of current technology trends
Experience in the architecture, design and construction industry

Education

Required: High school diploma
Preferred: BA/BS or equivalent

The hiring range for this position in Glendale, CA is $52,400.00 to $70,200.00 per year based on a 40 hour work week. The amount of hours scheduled per week may vary based on business needs. The base pay actually offered will take into account internal equity and also may vary depending on the candidate’s geographic region, job-related knowledge, skills, and experience among other factors. A bonus and/or long-term incentive units may be provided as part of the compensation package, in addition to the full range of medical, financial, and/or other benefits, dependent on the level and position offered.

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About Walt Disney Imagineering:

Founded in 1952 as WED Enterprises to design and build the world’s first theme park — Disneyland — Walt Disney Imagineering (WDI) is where imagination and creativity combine with cutting-edge technology to create unforgettable experiences. WDI is the creative force that imagines, designs and builds all Disney theme parks, resorts, attractions and cruise ships worldwide. Imagineering’s unique strength comes from its diverse global team of creative and technical professionals, who build on Disney’s legacy of storytelling to pioneer new forms of entertainment. The Imagineers who practice this unique blend of art and science work in more than 100 disciplines to shepherd an idea all the way from “blue sky” concept phase to opening day.

About The Walt Disney Company:

The Walt Disney Company, together with its subsidiaries and affiliates, is a leading diversified international family entertainment and media enterprise that includes three core business segments: Disney Entertainment, ESPN, and Disney Experiences. From humble beginnings as a cartoon studio in the 1920s to its preeminent name in the entertainment industry today, Disney proudly continues its legacy of creating world-class stories and experiences for every member of the family. Disney’s stories, characters and experiences reach consumers and guests from every corner of the globe. With operations in more than 40 countries, our employees and cast members work together to create entertainment experiences that are both universally and locally cherished.

This position is with Walt Disney Parks and Resorts U.S., Inc., which is part of a business we call Walt Disney Imagineering.

Walt Disney Parks and Resorts U.S., Inc. is an equal opportunity employer. Applicants will receive consideration for employment without regard to race, religion, color, sex, sexual orientation, gender, gender identity, gender expression, national origin, ancestry, age, marital status, military or veteran status, medical condition, genetic information or disability, or any other basis prohibited by federal, state or local law. Disney champions a business environment where ideas and decisions from all people help us grow, innovate, create the best stories and be relevant in a constantly evolving world.

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The Walt Disney Company and its Affiliated Companies are Equal Employment Opportunity employers and welcome all job seekers including individuals with disabilities and veterans with disabilities. If you have a disability and believe you need a reasonable accommodation in order to search for a job opening or apply for a position, email Candidate.Accommodations@Disney.com with your request. This email address is not for general employment inquiries or correspondence. We will only respond to those requests that are related to the accessibility of the online application system due to a disability.

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