Physical Production Asset Coordinator

Job ID 10119856 Location Burbank, California, United States Business The Walt Disney Studios Date posted Apr. 28, 2025

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Job Summary:

The Walt Disney Studios is seeking a motivated, highly organized, and detail-oriented individual to assist in upholding the physical asset management policies and procedures as well as supporting the efficient operation of the Physical Asset Management department. Reporting to the Director of Physical Production Asset Management, the Coordinator will perform key administrative duties, coordinate asset shipping, help to manage asset tracking and cataloging, and assist with logistics for shipping and receiving of Physical assets from productions.

Responsibilities:

Track outgoing loans, transfers, sales, donations and prepare all department related contracts and documents; ensuring that all props and costume loans, transfers, sales and donations are managed according to Physical Production Asset Management policies and procedures.
Assist with the intake, storage and organization of feature film assets with regular trips to offsite Asset Storage Warehouse(s), following proper storage procedures.
Fulfills research queries and material requests for internal departments, as required.
Coordinate freight logistics for local and international productions specific to asset recovery
Assist with audit of asset tracking and disposition on accounting ledger during all phases of production; pre-production through post production.
Test and aid with implementation of current and future Asset Management tracking software/database.
Assist with Product Placement on all productions. Includes coordinating meetings with Product Placement Crew members as well as keeping all documents up to date.
Creates expense reports on behalf of department, as needed.
Facilitate the purchasing of departmental and archival supplies, as needed.
Assist with booking travel and managing itinerary schedules for department members, as required.

Requirements:

1+ years’ experience coordinating the use of live action physical production assets.
High level of integrity in handling proprietary and confidential information; promotes confidence with other employees in handling sensitive data.
Excellent oral and written communication skills.
Ability to lift and carry up to 30 pounds to help with warehouse organization and movement of boxes.
Ability to work calmly, professionally, and collaboratively, under pressure, and with a variety of personalities, including the Disney teams, production companies and vendors.
Ability to prioritize multiple, changing projects in a dynamic, sometimes high-pressure environment.
Proficiency in Microsoft Word, Microsoft Excel; ability to learn new software and technologies.
Proficiency with Sync On Set and Airtable. Familiarity with Box and SAP.
Self-starter, with a proactive can-do, solution-oriented mindset.
Must have a valid passport, driver’s license, and vehicle and be willing to travel.
4 days in the office, Fridays at home

The hiring range for this position in Burbank, CA is $52,300.00 to $67,600.00 per year based on a 40-hour work week. The amount of hours scheduled per week may vary based on business needs. The base pay actually offered will take into account internal equity and also may vary depending on the candidate’s geographic region, job-related knowledge, skills, and experience among other factors. A bonus and/or long-term incentive units may be provided as part of the compensation package, in addition to the full range of medical, financial, and/or other benefits, dependent on the level and position offered.

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About The Walt Disney Studios:

For over 95 years, The Walt Disney Studios has been the foundation on which The Walt Disney Company was built. Today it brings quality movies, episodic storytelling, music, and stage plays to consumers throughout the world. The Walt Disney Studios encompasses a collection of respected film studios, including Disney, Walt Disney Animation Studios, Pixar Animation Studios, Marvel Studios, Lucasfilm, 20th Century Studios, and Searchlight Pictures. It is also home to Disney Theatrical Productions, producer of world-class stage shows.

About The Walt Disney Company:

The Walt Disney Company, together with its subsidiaries and affiliates, is a leading diversified international family entertainment and media enterprise that includes three core business segments: Disney Entertainment, ESPN, and Disney Experiences. From humble beginnings as a cartoon studio in the 1920s to its preeminent name in the entertainment industry today, Disney proudly continues its legacy of creating world-class stories and experiences for every member of the family. Disney’s stories, characters and experiences reach consumers and guests from every corner of the globe. With operations in more than 40 countries, our employees and cast members work together to create entertainment experiences that are both universally and locally cherished.

This position is with Walt Disney Pictures Production, LLC, which is part of a business we call The Walt Disney Studios.

Walt Disney Pictures Production, LLC is an equal opportunity employer. Applicants will receive consideration for employment without regard to race, religion, color, sex, sexual orientation, gender, gender identity, gender expression, national origin, ancestry, age, marital status, military or veteran status, medical condition, genetic information or disability, or any other basis prohibited by federal, state or local law. Disney champions a business environment where ideas and decisions from all people help us grow, innovate, create the best stories and be relevant in a constantly evolving world.

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Explore this Location Burbank, CA

Billed as the "Media Capital of the World," Burbank boasts more than 1,000 media and entertainment companies, including the main headquarters for The Walt Disney Company.