VFX Coordinator

Job ID 10118286 Location Burbank, California, United States Business The Walt Disney Studios Date posted Apr. 14, 2025

Apply Now

Job Summary:

This VFX Coordinator will be responsible for managing administrative and show support tasks for 20th Century Studios VFX Executive(s). We’re looking for qualified candidates who are thoughtful and enjoy being part of a team with excellent follow-through.

Responsibilities:

Answer phones, screen and roll calls and update contacts for VFX Executive(s)
Manage calendar for VFX Executive(s) including scheduling and confirming meetings both internally and externally of Disney
Prepare and submit expense reports for VFX Executive(s)

Liaise with other executives and assistants both internally and externally of Disney
Assist in the preparation of meetings including printing agendas, setting up zooms, arranging conference rooms, etc.
Represent the department in a professional manner

Coordinate domestic and international travel and logistics, including payment, processing and confirmation of all transfers for VFX Executive(s) and VFX crew on assigned shows

Manage and maintain the VFX Database of Supervisors, Producers, Vendors, and other key VFX crew worldwide (source: current resumes, contact information, availability, vendor reels, e-mail correspondences, daily trade papers, and internet research).
Coordinate between studio, filmmakers, and vendors to arrange and facilitate VFX reviews for assigned shows.
Run select VFX reviews and turnovers for Studio Executives.
Manage VFX shared folders for assigned films, updates film files with appropriate reports, lists and financial documents such as timecards, invoices, Pos and Change Orders.
Update Blue report VFX info including shot count, vendors and crew for select VFX shows in development, pre-production, production, post-production and stereo across 20th Century Studios.
Facilitate the approvals and track VFX invoices, Purchase Orders and Change Orders for assigned shows.
Support department projects as needed.

Basic Qualifications:

2+ years of experience supporting a senior executive, preferred
Excellent organizational skills, highly detail oriented and ability to handle multiple projects under deadline pressure.
Demonstrated ability to prioritize, meet deadlines and change course of action quickly

Strong communication skills, both written and verbal. Strong people skills, including the ability to work effectively as part of a team.

Previous experience and understanding of Microsoft programs such as Excel, Word and Outlook preferred. Airtable, Shotgrid and Filemaker knowledge also strongly preferred.

Positive attitude and the ability to be proactive, resourceful and flexible

Demonstrated ability to work independently and proactively to solve problems, also troubleshooting
High level of discretion while working with confidential information

The hiring range for this position in Burbank, CA is $52,300.00 to $67,600.00 per year based on a 40 hour work week. The amount of hours scheduled per week may vary based on business needs. The base pay actually offered will take into account internal equity and also may vary depending on the candidate’s geographic region, job-related knowledge, skills, and experience among other factors. A bonus and/or long-term incentive units may be provided as part of the compensation package, in addition to the full range of medical, financial, and/or other benefits, dependent on the level and position offered.

Apply Now

About The Walt Disney Studios:

For over 95 years, The Walt Disney Studios has been the foundation on which The Walt Disney Company was built. Today it brings quality movies, episodic storytelling, music, and stage plays to consumers throughout the world. The Walt Disney Studios encompasses a collection of respected film studios, including Disney, Walt Disney Animation Studios, Pixar Animation Studios, Marvel Studios, Lucasfilm, 20th Century Studios, and Searchlight Pictures. It is also home to Disney Theatrical Productions, producer of world-class stage shows.

About The Walt Disney Company:

The Walt Disney Company, together with its subsidiaries and affiliates, is a leading diversified international family entertainment and media enterprise that includes three core business segments: Disney Entertainment, ESPN, and Disney Experiences. From humble beginnings as a cartoon studio in the 1920s to its preeminent name in the entertainment industry today, Disney proudly continues its legacy of creating world-class stories and experiences for every member of the family. Disney’s stories, characters and experiences reach consumers and guests from every corner of the globe. With operations in more than 40 countries, our employees and cast members work together to create entertainment experiences that are both universally and locally cherished.

This position is with Twentieth Century Fox Film Corporation, which is part of a business we call The Walt Disney Studios.

Twentieth Century Fox Film Corporation is an equal opportunity employer. Applicants will receive consideration for employment without regard to race, religion, color, sex, sexual orientation, gender, gender identity, gender expression, national origin, ancestry, age, marital status, military or veteran status, medical condition, genetic information or disability, or any other basis prohibited by federal, state or local law. Disney champions a business environment where ideas and decisions from all people help us grow, innovate, create the best stories and be relevant in a constantly evolving world.

DISABILITY ACCOMMODATION FOR EMPLOYMENT APPLICATIONS

The Walt Disney Company and its Affiliated Companies are Equal Employment Opportunity employers and welcome all job seekers including individuals with disabilities and veterans with disabilities. If you have a disability and believe you need a reasonable accommodation in order to search for a job opening or apply for a position, visit the Disney candidate disability accommodations FAQs. We will only respond to those requests that are related to the accessibility of the online application system due to a disability.

Having technical issues? View the FAQs for help.

Hiring Process

Where Does Your Story Begin?

Explore Disney Careers and the Life at Disney blog to learn about all the amazing opportunities waiting to be discovered at The Walt Disney Company.
Be Part of the Story

There are many different brands and businesses to explore. Once you've found the opportunity that is right for you, take the next step by completing your application.
The Next Chapter

Once you've applied, you will receive an email allowing you to access your candidate dashboard. Create your login and make sure to check your dashboard often to see your application progress.

Explore this Location Burbank, CA

Billed as the "Media Capital of the World," Burbank boasts more than 1,000 media and entertainment companies, including the main headquarters for The Walt Disney Company.