Executive Assistant

工作 ID 10099088 地點伯班克, 加利福尼亚州, 美國 有意工作的公司 The Walt Disney Studios 日期已公佈 Nov. 11, 2024

申請

工作概要:

As an Executive Assistant, you’ll offer top-tier administrative support to a team of Human Resource Executives and the HR Business Partner team at The Walt Disney Studios! You’ll take charge of their ever-evolving calendar like a pro ensuring every meeting and engagement flows seamlessly. You’ll act as a liaison, connecting our team with clients and partners in a way that will inspire collaboration. In addition, you will arrange travel, assist with projects and presentations, while managing confidential information discreetly. You will be working with the HR team supporting Marvel Studios, 20th Century Studios, Disney, Disney Live Action, Searchlight Pictures, Production Crew, Workforce Strategy, and more.

Responsibilities

Provide exceptional administrative support to multiple Human Resources executives and team members, which includes answering phones, scheduling meetings and conference rooms, organizing files, arranging travel, processing expense reports, ordering supplies, handling invoices, and responding to inquiries.
Take full part in the effective management of the office workflow, ensuring timely ownership of projects, conducting basic research for ad hoc projects, overseeing budgets, generating reports, managing headcount, and facilitating staff communication alongside other critical HR projects and processes.
Collaborate closely with executives to adeptly manage their calendars and time by proactively handling schedules, anticipating and resolving issues promptly, and identifying necessary materials/files for meetings.
Analyze office administrative and procedural challenges, making recommendations and implementing resolutions proactively.
Utilize relevant technologies to develop and maintain an efficient follow-up system, setting priorities, meeting deadlines, and ensuring assignments are completed with minimal direction. Maintain accurate and timely departmental lists, including emails, office phones, cell numbers, etc.
Uphold strict confidentiality standards regarding all matters and documents. Foster a positive environment for interactions within the office and the team.
Perform miscellaneous duties and undertake projects as assigned when needed.
Act as a creative and proactive problem solver within the HR Business Partner team, assisting clients with calendar requests, workflow management, and HR-related questions.

Basic Qualifications

Proven experience in supporting an executive office as a highly effective and integrated partner
Background in providing administrative support to senior executives (Disney experience is advantageous)
Exceptional interpersonal skills, with the capability to collaborate seamlessly with executives, staff, external associates at all levels, and within a larger departmental team
Competence in managing intricate office administrative tasks, necessitating independent judgment and initiative
Expertise in meeting deadlines, prioritizing tasks, and achieving quality outcomes
Works with a high level of organization, meticulous attention to detail, and strong follow-up capabilities
Ability to make informed decisions despite limited information and adapt quickly to changing circumstances
Maintains a positive and professional demeanor under pressure, while being resourceful and adaptable
Effective communicator, both verbally and in writing, including drafting email communications and preparing presentation materials
Works with a strong sense of purpose, competence, authority, and empathy; consistently applies critical thinking to understand and resolve issues
High proficiency in Microsoft Outlook, Word, Excel, PowerPoint, and SAP; Flexibility with work schedule. Some overtime may be necessary.

Preferred Qualifications:

Previous experience in Human Resources
Previous experience supporting multiple executives in a highly matrixed organization
A desire to learn new emerging technologies and systems

Required Education:

Bachelor’s degree or equivalent experience

The hiring range for this position in Burbank, CA is $52,400.00 to $70,200.00 per year. The base pay actually offered will take into account internal equity and also may vary depending on the candidate’s geographic region, job-related knowledge, skills, and experience among other factors. A bonus and/or long-term incentive units may be provided as part of the compensation package, in addition to the full range of medical, financial, and/or other benefits, dependent on the level and position offered.

申請

關於The Walt Disney Studios:

超過 95 年來，The Walt Disney Studios 一直是 The Walt Disney Company 建立的基石。時至今日，其將優質電影、情節故事、音樂及舞台劇獻給世界各地的消費者。The Walt Disney Studios 坐擁一系列備受尊崇的電影工作室，包括 Disney、Walt Disney Animation Studios、Pixar Animation Studios、Marvel Studios、Lucasfilm、20th Century Studios 及 Searchlight Pictures。旗下亦設有世界級舞台表演製作商 Disney Theatrical Productions。

關於 The Walt Disney Company:

Walt Disney Company 連同其子公司和聯營公司，是領先的多元化國際家庭娛樂和媒體企業，其業務主要涉及三個範疇：Disney Entertainment、ESPN 及 Disney Experiences。Disney 在 1920 年代的起步之初，只是一間卡通工作室，至今已成為娛樂界的翹楚，並昂然堅守傳承，繼續為家庭中每位成員創造世界一流的故事與體驗。Disney 的故事、人物與體驗傳遍世界每個角落，深入人心。我們在 40 多個國家/地區營運業務，僱員及演藝人員攜手協力，創造全球和當地人們都珍愛的娛樂體驗。

這個職位隸屬於 Walt Disney Pictures，其所屬的業務部門是 The Walt Disney Studios。

Walt Disney Pictures 是提供平等就業機會的僱主。求職者都會獲得聘僱考量的機會，不分種族、宗教、膚色、生理性別、性傾向、社會性別、性別認同、性別表達、原國籍、血統、年齡、婚姻狀態、軍人或退伍軍人身份、醫療狀況、遺傳資訊或殘疾狀況、或者聯邦、州級或地方法律所禁止的其他任何基本特徵。Disney 提倡讓所有人的想法和決策都有助我們發展、創新、創造最好故事的商業環境，並與瞬息萬變的世界息息相關。

就業申請的殘疾便利安排

The Walt Disney Company 及其聯營公司是推動平等就業機會的僱主，歡迎所有求職者，包括殘疾人士及殘疾退伍軍人。如你是殘疾人士，並需要合理便利安排以搜尋職位空缺或申請職位，請將要求發送至Candidate.Accommodations@Disney.com。本電郵地址不擬用於一般僱傭查詢或通訊。我們只會回應與網上申請系統殘疾人士無障礙功能相關的要求。

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