Executive Assistant & Studio Team Coordinator - 6 months contract
Descrição do cargo:
DESCRIPTION:
The Executive Assistant & Studio Team Coordinator provides support and assistance to the GM of Studio SEA and Head of Operations APAC across administrative, operational and organizational areas. This role will be responsible for all secretarial and administrative support, including communications and coordination with senior APAC GM leaders in the region and other internal stakeholders across SEA, as well as external parties. The candidate must enjoy a fast-paced, dynamic environment, be adept at documentation and planning, and be able to collaborate with a vast number of cross-functional teams across different stakeholders.
ESSENTIAL FUNCTIONS:
- Provide full secretarial and administrative support to the GM of Studio SEA, and Head of Operations APAC
- Manage day-to-day calendar, including scheduling, coordinate department calendar; department meetings and events
- Coordinate and act as the point of contact for local and overseas meetings and conference arrangements
- Work with Casual Buyer Team to process purchase orders and invoice in SAP
- Support all Studio team administration needs
- Support administration and coordination of department initiatives and events
- Provide logistics support for meeting arrangement
- Distribute department information, materials and presentations, as required
- Maintain efficient document filing systems (manually or electronically as applied)
- Manage travel arrangements including booking of flights, ticketing, hotel reservation, visa application, airport/hotel transfer, etc.
- Prepare and submit Travel and Entertainment (T&E) claims using the internal tracking system
- Attend and take minutes of meetings both in the office and at other locations, as required
- Liaise with SEA Studio and Marketing leaders and teams to ensure follow up and that deadlines are met
- Assist in coordinating important pieces of work/projects for the GM between her team and others in the organization as required
- Other office duties and personal matters as and when assigned by the GM
CORE SKILLS:
- Strong and responsive written and verbal communications and stakeholder management skills
- Meticulous in managing financial paperwork and tracking
- Intellectual rigour to operate in a fast-paced environment and dynamic team, with experience supporting complex tasks, documentation and assignments
- Self-starters with experience working in multi-national companies and in high performing teams
- Knowledge on corporate/business issues, office policies and technological advances
- Collaborative and people skills – ability to work and adapt working style and communications with a wide variety of leaders and employees across different offices and time zones
- Good attention to detail with scheduling and documentation
- Client service mindset to support GM and Head of Ops
- Multi-tasking skills and ability to juggle high intensity of activities and scheduling while remaining professional and calm at all times
- Mature understanding of company and team confidentiality
- Proactive mindset with suggestions to improve efficiencies with teams and scheduling
DESIRED QUALIFICATIONS:
- At least 5 years secretarial/office administration experience serving senior executives in multi-national, corporate environments
- Proficient in computer skills; Microsoft Outlook, MS Words, MS Excel, PowerPoint, Visio, SAP, etc.
- Fluent in English (verbal & written) and other native languages would be a plus
- A good team player with strong interpersonal skills
- Meticulous with good organizational and planning skills
- Good etiquette, pleasant composure and a positive working attitude
- Ability to work with minimum supervision and independently
- Proven ability to work well in teams
- Keen understanding of stakeholder management & building organizational support
- Detail oriented, pro-active and a self-starter
The Walt Disney Company is an Equal Opportunity Employer. We strive to be a diverse and inclusive workforce that is representative of our audiences, and where all can thrive and belong. We are committed to building a team that includes and respects a variety of voices, identities, backgrounds, experiences and perspectives.
Sobre o The Walt Disney Company (APAC):
Há mais de 70 anos, a The Walt Disney Company entretém consumidores da região Ásia-Pacífico e enriquece a vida das pessoas. O consumidor de hoje pode descobrir novas experiências de marca de muitas maneiras e em diversos mercados, da Austrália, Nova Zelândia, China Continental, Japão e Coreia ao Sudeste Asiático.
Sobre The Walt Disney Company:
A The Walt Disney Company, juntamente com suas subsidiárias e afiliadas, é uma líder diversificada em entretenimento familiar e mídia internacional que inclui três segmentos principais de negócios: Disney Entertainment, ESPN e Disney Experiences. Desde seus primeiros passos como um estúdio de desenho animado na década de 1920 até se tornar o atual nome de destaque na indústria do entretenimento, a Disney orgulhosamente dá continuidade a seu legado de criação de histórias e experiências de padrão internacional para toda a família. As histórias, personagens e experiências da Disney tocam consumidores e visitantes de todas as partes do mundo. Com operações em mais de 40 países, nossos funcionários e colaboradores trabalham juntos para criar experiências de entretenimento adoradas por todos.
Esta vaga é oferecida junto à The Walt Disney Company (Southeast Asia), que é parte de um segmento de negócios que chamamos de The Walt Disney Company (APAC).
Está tendo problemas técnicos? Consulte as perguntas frequentes para obter ajuda.
Processo de contratação
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Onde começa a sua história?
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Seja parte da história
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Conheça este local APAC
Há mais de 70 anos, a The Walt Disney Company entretém consumidores da região Ásia-Pacífico e enriquece a vida das pessoas. O consumidor de hoje pode descobrir novas experiências de marca de muitas maneiras e em muitos mercados em toda a região da APAC.
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