Contract Administrator

Job ID 10107984 Location Lantau Island, Hong Kong Business Walt Disney World Resort Date posted Dec. 06, 2024

Apply Now

Job Summary:

GENERAL ROLE DESCRIPTION:

This position is responsible for sourcing and procurement of contractors / consultants and performing day to day administration of major contracts as well as pre- and post-award contract administration.

CORE FUNCTION & RESPONSIBILITIES:

Have a detailed understanding of the base scope and contract clauses for major contracts
Assist the project team with the daily administration of the contract
Provide the key point of contact for variations and change management
Lead the settlement of change orders within specified periods of time
Assist with the assessment of project milestones and progress claims
Track contractual issues, notice of claims, extension of time claims
Assist project team with cost control forecasting and preliminaries management
Develop & maintain excellent consultant, contractor and project team member relationships. This includes managing feedback from consultants, contractors and internal feedback on teamwork/relationships to effectively manage major contracts
Pre-qualifies architects, engineers, designers, other consultants and contractors
Assists the PM with obtaining Reputation Check approvals (FCPA) of all applicable consultants, contractors and vendors
Prepares Requests for Proposal or Invitations to Bid and leads the bidding process
Evaluates bids, negotiates price, scope, terms and conditions, schedule, and makes award recommendation
Application of International Labour Standards (ILS) for Vendor factories
Prepares contract documents and secures execution of same
Performs post-award administration, including the negotiation and issuance of Change Orders, Settlement Records, contra charges and critical correspondence
Preparation of Monthly Payment Certificates
Drafting and negotiation of Supplemental Agreements
Preparation of Completion Certificates
Assembles Design and Material Warranties
Chairs or participates in meetings with contractors and vendors
Provides input to contract status for reporting to management
Identifies and advises management of potential and existing problems with contractors, focusing on claims avoidance
Provides input to and supports contractor claim negotiations
Performs contract close-out and coordinates same with other disciplines
Provide feedback to unsuccessful contractors, suppliers and vendors and foster long lasting relationships in the market

TECHNICAL SKILLS AND REQUIREMENTS:

Minimum of 5 years experience in the construction contract administration profession (or equivalent)
Proven problem solving ability; applies sound judgement and good business sense; can see hidden problems; can think globally
A foundation of technical knowledge applicable to WDI’s products and services is preferred. The ability to apply this knowledge to responsibilities of the position
Proven knowledge of contract issues and processes in a dynamic, matrix organization
Ability to effectively communicate with respect, diplomacy and tact in a variety of settings and styles, both internally and externally
Ability to learn quickly and work effectively in a fast-paced, project-based environment
Ability to build and maintain constructive and effective relationships
Strong organizational, planning, analytical, negotiation and conflict resolution skills
Experience in drafting procurement documents
Demonstrated proficiency with contemporary Microsoft PC applications

LEADERSHIP SKILLS:

Ability to create a climate in which team or project members are inspired to participate with the contracting process. Displays integrity, honesty and trust, invites input, listens and shares ownership and visibility

EDUCATION, TRAINING, KNOWLEDGE AND SKILLS:

A Bachelors Degree in Quantity Surveying, Engineering or related discipline (or equivalent work experience)
A member of the HKIS or RICS would be an advantage

REQUIRED WDI COMPETENCIES:

Drive for Results
Relator/Relationship
Handling Complexity
Integrated Business Thinking
Responsibility/ Credibility
Professionalism and Ethics

DESIRED QUALIFICATIONS:

Experience in a strategic sourcing environment
Self-starter and ability to work with minimal direction
Experience with procurements related to theme parks and resorts
Architectural, engineering, or construction background
Knowledge of SAP and/or e-commerce applications; advanced computer skills
Bi- or multi-lingual

Apply Now

About Walt Disney World Resort:

Since opening in 1971, Walt Disney World Resort has played an important role in many childhood and family memories. Today, hundreds of millions of guests from around the globe visit this magical place to enjoy a Disney vacation. Through a combination of creativity, innovation and technology, the resort immerses guests in classic Disney tales and new kinds of family entertainment. Drawing from a rich heritage of storytelling, Walt Disney World Resort cast members bring Disney magic to life through unmatched attention to detail and superior guest service.

About The Walt Disney Company:

The Walt Disney Company, together with its subsidiaries and affiliates, is a leading diversified international family entertainment and media enterprise that includes three core business segments: Disney Entertainment, ESPN, and Disney Experiences. From humble beginnings as a cartoon studio in the 1920s to its preeminent name in the entertainment industry today, Disney proudly continues its legacy of creating world-class stories and experiences for every member of the family. Disney’s stories, characters and experiences reach consumers and guests from every corner of the globe. With operations in more than 40 countries, our employees and cast members work together to create entertainment experiences that are both universally and locally cherished.

This position is with WDImagineering Asia Limited, which is part of a business we call Walt Disney World Resort.

Having technical issues? View the FAQs for help.

Hiring Process

Where Does Your Story Begin?

Explore Disney Careers and the Life at Disney blog to learn about all the amazing opportunities waiting to be discovered at The Walt Disney Company.
Be Part of the Story

There are many different brands and businesses to explore. Once you've found the opportunity that is right for you, take the next step by completing your application.
The Next Chapter

Once you've applied, you will receive an email allowing you to access your candidate dashboard. Create your login and make sure to check your dashboard often to see your application progress.

Explore this Location APAC

For over 70 years, The Walt Disney Company has been entertaining consumers in Asia Pacific – and enriching people’s lives. Today’s consumer can discover new branded experiences in many ways and in many markets across the APAC region.