Executive Secretary, Marketing Strategy

工作 ID 10110187 地點 Celebration, 佛罗里达州, 美國 有意工作的公司 Walt Disney World Resort 日期已公佈 Jan. 10, 2025

申請

工作概要:

The Walt Disney World Marketing Strategy team plays a pivotal role in inspiring millions of guests around the world to make their Disney vacation dreams a reality. As the most innovative marketers in the entertainment industry, we focus on creating compelling, immersive experiences that capture the magic of Disney and leave a lasting impact on our guests.

As an Executive Secretary for Marketing Strategy, you will play a key role in our dynamic team by delivering outstanding administrative support to our executives, with a primary focus on assisting two directors. Your work will directly contribute to the success of our team by ensuring our leaders have the tools they need to deliver on our creative missions and ensuring consistency across the operations organization. With your attention to detail, proactive problem-solving, and outstanding organizational skills, you will help us create moments of Disney magic and help bring our team’s vision to life. This role primarily supports two directors.

The Executive Secretary for Marketing Strategy will report to the Director of WDW Marketing Strategy and sits in Celebration, FL.

Responsibilities:

Coordinate and manage executives’ calendars, ensuring alignment with multiple leadership schedules.
Prioritize meeting requests, handle conflicts, and ensure executives are prepared for all meetings and events, including preparing agendas, distributing materials, and managing logistical needs.
Partner with the Administrative Assistant and internal departments to maintain smooth operations and effective collaboration.
Proactively oversee administrative tasks like ordering office supplies, maintaining organized office spaces, and addressing general maintenance requests.
Coordinate and organize team events, promoting team engagement and collaboration.
Compile weekly updates, including team time off, and ensure key initiatives and deadlines are tracked and communicated.
Process vendor Purchase Orders and invoices.
Prepare detailed expense reports for executives, ensuring compliance with company policies.
Welcome and onboard new team members by ensuring their workspace and equipment are ready and supporting them to have an excellent transition into the team.
Arrange travel logistics for executives and team members, including booking domestic and international travel and preparing detailed itineraries.
Proactively address scheduling conflicts, urgent requests, and ad-hoc tasks, ensuring smooth team operations during business hours (8:30 AM - 5:00 PM).

Basic Qualifications:

3+ years of office or equivalent experience providing executive support to Directors or higher in a corporate environment.
Proven ability to manage complex executive logistics, including calendar coordination, resolving scheduling conflicts, preparing agendas, organizing travel (domestic and international), and preparing detailed itineraries.
Strong written and verbal communication skills, with experience facilitating effective cross-team communication, managing sensitive information with discretion, and preparing polished executive materials.
Advanced proficiency with tools such as Outlook, Microsoft Office Suite (Excel, Word, PowerPoint), Teams, SAP, Workday, Concur, and preferred experience with Coupa, with the ability to quickly adapt to new software and systems.
Exceptional organizational skills, with a proven ability to prioritize tasks, meet deadlines, and efficiently manage multiple initiatives, including tracking and communicating progress.
Demonstrated expertise in administrative tasks such as processing Purchase Orders and invoices, ordering office supplies, and addressing maintenance requests.
A proactive, solution-focused, and service-oriented approach to supporting executives and fostering team collaboration and engagement.
Experience in coordinating events and meetings, onboarding new team members, and promoting a collaborative and engaged team environment.
Proven track record of handling confidential information, exercising sound judgment, and maintaining a high level of discretion.
High level of attention to detail, with the ability to manage urgent requests and ad-hoc tasks with minimal supervision.

Preferred Qualifications:

Previous experience in a role supporting executives at The Walt Disney Company or similar large organizations.
Ability to cultivate and maintain relationships with executives, peers, and cross-functional teams.
Familiarity with Zoom, Slack, and Box.

Required Education:

Associate’s Degree or equivalent work experience.

Preferred Education:

Bachelor’s Degree in Business Administration, Organizational Leadership, Communications, or related fields.

Additional Information

Benefits and Perks: Disney offers a rewards package to help you live your best life. This includes health and savings benefits, educational opportunities and special extras that only Disney can provide. Learn more about our benefits and perks at https://jobs.disneycareers.com/benefits.

About The Walt Disney Company

Walt Disney Parks and Resorts U.S., Inc. is an equal opportunity employer. Applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, disability, protected veteran status or any other basis prohibited by federal, state or local law. Disney fosters a business culture where ideas and decisions from all people help us grow, innovate, create the best stories and be relevant in a rapidly changing world.

申請

關於Walt Disney World Resort:

自 1971 年開幕以來，華特迪士尼世界度假區在很多人的童年及家族回憶中擔當了重要的角色。時至今日，來自世界各地數以億計的賓客均慕名而來，到訪這個奇幻之地，享受一趟迪士尼假期。透過創意、創新和科技的結合，度假區讓賓客投入經典迪士尼童話故事和新形式的家庭娛樂之中。華特迪士尼世界度假區的演藝人員運用了故事敍述的豐厚傳承，透過無與倫比的細節和超卓的賓客服務，將迪士尼的魔法栩栩如生地呈現於賓客眼前。

關於 The Walt Disney Company:

Walt Disney Company 連同其子公司和聯營公司，是領先的多元化國際家庭娛樂和媒體企業，其業務主要涉及三個範疇：Disney Entertainment、ESPN 及 Disney Experiences。Disney 在 1920 年代的起步之初，只是一間卡通工作室，至今已成為娛樂界的翹楚，並昂然堅守傳承，繼續為家庭中每位成員創造世界一流的故事與體驗。Disney 的故事、人物與體驗傳遍世界每個角落，深入人心。我們在 40 多個國家/地區營運業務，僱員及演藝人員攜手協力，創造全球和當地人們都珍愛的娛樂體驗。

這個職位隸屬於 Disney Destinations, LLC，其所屬的業務部門是 Walt Disney World Resort。

Disney Destinations, LLC 是提供平等就業機會的僱主。求職者都會獲得聘僱考量的機會，不分種族、宗教、膚色、生理性別、性傾向、社會性別、性別認同、性別表達、原國籍、血統、年齡、婚姻狀態、軍人或退伍軍人身份、醫療狀況、遺傳資訊或殘疾狀況、或者聯邦、州級或地方法律所禁止的其他任何基本特徵。Disney 提倡讓所有人的想法和決策都有助我們發展、創新、創造最好故事的商業環境，並與瞬息萬變的世界息息相關。

就業申請的殘疾便利安排

The Walt Disney Company 及其聯營公司是推動平等就業機會的僱主，歡迎所有求職者，包括殘疾人士及殘疾退伍軍人。如你是殘疾人士，並需要合理便利安排以搜尋職位空缺或申請職位，請將要求發送至Candidate.Accommodations@Disney.com。本電郵地址不擬用於一般僱傭查詢或通訊。我們只會回應與網上申請系統殘疾人士無障礙功能相關的要求。

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