Executive Assistant & Studio Team Coordinator - 6 months contract

工作 ID 10114809 地點新加坡, 新加坡 有意工作的公司 The Walt Disney Company (APAC) 日期已公佈 Mar. 05, 2025

申請

工作概要:

DESCRIPTION:

The Executive Assistant & Studio Team Coordinator provides support and assistance to the GM of Studio SEA and Head of Operations APAC across administrative, operational and organizational areas. This role will be responsible for all secretarial and administrative support, including communications and coordination with senior APAC GM leaders in the region and other internal stakeholders across SEA, as well as external parties. The candidate must enjoy a fast-paced, dynamic environment, be adept at documentation and planning, and be able to collaborate with a vast number of cross-functional teams across different stakeholders.

ESSENTIAL FUNCTIONS:

Provide full secretarial and administrative support to the GM of Studio SEA, and Head of Operations APAC
Manage day-to-day calendar, including scheduling, coordinate department calendar; department meetings and events
Coordinate and act as the point of contact for local and overseas meetings and conference arrangements
Work with Casual Buyer Team to process purchase orders and invoice in SAP
Support all Studio team administration needs
Support administration and coordination of department initiatives and events
Provide logistics support for meeting arrangement
Distribute department information, materials and presentations, as required
Maintain efficient document filing systems (manually or electronically as applied)
Manage travel arrangements including booking of flights, ticketing, hotel reservation, visa application, airport/hotel transfer, etc.
Prepare and submit Travel and Entertainment (T&E) claims using the internal tracking system
Attend and take minutes of meetings both in the office and at other locations, as required
Liaise with SEA Studio and Marketing leaders and teams to ensure follow up and that deadlines are met
Assist in coordinating important pieces of work/projects for the GM between her team and others in the organization as required
Other office duties and personal matters as and when assigned by the GM

CORE SKILLS:

Strong and responsive written and verbal communications and stakeholder management skills
Meticulous in managing financial paperwork and tracking
Intellectual rigour to operate in a fast-paced environment and dynamic team, with experience supporting complex tasks, documentation and assignments
Self-starters with experience working in multi-national companies and in high performing teams
Knowledge on corporate/business issues, office policies and technological advances
Collaborative and people skills – ability to work and adapt working style and communications with a wide variety of leaders and employees across different offices and time zones
Good attention to detail with scheduling and documentation
Client service mindset to support GM and Head of Ops
Multi-tasking skills and ability to juggle high intensity of activities and scheduling while remaining professional and calm at all times
Mature understanding of company and team confidentiality
Proactive mindset with suggestions to improve efficiencies with teams and scheduling

DESIRED QUALIFICATIONS:

At least 5 years secretarial/office administration experience serving senior executives in multi-national, corporate environments
Proficient in computer skills; Microsoft Outlook, MS Words, MS Excel, PowerPoint, Visio, SAP, etc.
Fluent in English (verbal & written) and other native languages would be a plus
A good team player with strong interpersonal skills
Meticulous with good organizational and planning skills
Good etiquette, pleasant composure and a positive working attitude
Ability to work with minimum supervision and independently
Proven ability to work well in teams
Keen understanding of stakeholder management & building organizational support
Detail oriented, pro-active and a self-starter

The Walt Disney Company is an Equal Opportunity Employer. We strive to be a diverse and inclusive workforce that is representative of our audiences, and where all can thrive and belong. We are committed to building a team that includes and respects a variety of voices, identities, backgrounds, experiences and perspectives.

申請

關於The Walt Disney Company (APAC):

70 多年來，The Walt Disney Company 一直為亞太地區的消費者提供娛樂，並豐富人們的生活。現今的消費者可以在許多方面以及在澳洲、紐西蘭、中國大陸、日本、韓國以及東南亞的許多市場中發現新的品牌體驗。

關於 The Walt Disney Company:

Walt Disney Company 連同其子公司和聯營公司，是領先的多元化國際家庭娛樂和媒體企業，其業務主要涉及三個範疇：Disney Entertainment、ESPN 及 Disney Experiences。Disney 在 1920 年代的起步之初，只是一間卡通工作室，至今已成為娛樂界的翹楚，並昂然堅守傳承，繼續為家庭中每位成員創造世界一流的故事與體驗。Disney 的故事、人物與體驗傳遍世界每個角落，深入人心。我們在 40 多個國家/地區營運業務，僱員及演藝人員攜手協力，創造全球和當地人們都珍愛的娛樂體驗。

這個職位隸屬於 The Walt Disney Company (Southeast Asia)，其所屬的業務部門是 The Walt Disney Company (APAC)。

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