Executive Assistant & Studio Team Coordinator - 6 months contract

ジョブID 10114809 勤務地を選択 シンガポール, シンガポール 企業名 The Walt Disney Company (APAC) 掲載日 Mar. 05, 2025

今すぐ応募

仕事内容:

DESCRIPTION:

The Executive Assistant & Studio Team Coordinator provides support and assistance to the GM of Studio SEA and Head of Operations APAC across administrative, operational and organizational areas. This role will be responsible for all secretarial and administrative support, including communications and coordination with senior APAC GM leaders in the region and other internal stakeholders across SEA, as well as external parties. The candidate must enjoy a fast-paced, dynamic environment, be adept at documentation and planning, and be able to collaborate with a vast number of cross-functional teams across different stakeholders.

ESSENTIAL FUNCTIONS:

Provide full secretarial and administrative support to the GM of Studio SEA, and Head of Operations APAC
Manage day-to-day calendar, including scheduling, coordinate department calendar; department meetings and events
Coordinate and act as the point of contact for local and overseas meetings and conference arrangements
Work with Casual Buyer Team to process purchase orders and invoice in SAP
Support all Studio team administration needs
Support administration and coordination of department initiatives and events
Provide logistics support for meeting arrangement
Distribute department information, materials and presentations, as required
Maintain efficient document filing systems (manually or electronically as applied)
Manage travel arrangements including booking of flights, ticketing, hotel reservation, visa application, airport/hotel transfer, etc.
Prepare and submit Travel and Entertainment (T&E) claims using the internal tracking system
Attend and take minutes of meetings both in the office and at other locations, as required
Liaise with SEA Studio and Marketing leaders and teams to ensure follow up and that deadlines are met
Assist in coordinating important pieces of work/projects for the GM between her team and others in the organization as required
Other office duties and personal matters as and when assigned by the GM

CORE SKILLS:

Strong and responsive written and verbal communications and stakeholder management skills
Meticulous in managing financial paperwork and tracking
Intellectual rigour to operate in a fast-paced environment and dynamic team, with experience supporting complex tasks, documentation and assignments
Self-starters with experience working in multi-national companies and in high performing teams
Knowledge on corporate/business issues, office policies and technological advances
Collaborative and people skills – ability to work and adapt working style and communications with a wide variety of leaders and employees across different offices and time zones
Good attention to detail with scheduling and documentation
Client service mindset to support GM and Head of Ops
Multi-tasking skills and ability to juggle high intensity of activities and scheduling while remaining professional and calm at all times
Mature understanding of company and team confidentiality
Proactive mindset with suggestions to improve efficiencies with teams and scheduling

DESIRED QUALIFICATIONS:

At least 5 years secretarial/office administration experience serving senior executives in multi-national, corporate environments
Proficient in computer skills; Microsoft Outlook, MS Words, MS Excel, PowerPoint, Visio, SAP, etc.
Fluent in English (verbal & written) and other native languages would be a plus
A good team player with strong interpersonal skills
Meticulous with good organizational and planning skills
Good etiquette, pleasant composure and a positive working attitude
Ability to work with minimum supervision and independently
Proven ability to work well in teams
Keen understanding of stakeholder management & building organizational support
Detail oriented, pro-active and a self-starter

The Walt Disney Company is an Equal Opportunity Employer. We strive to be a diverse and inclusive workforce that is representative of our audiences, and where all can thrive and belong. We are committed to building a team that includes and respects a variety of voices, identities, backgrounds, experiences and perspectives.

今すぐ応募

The Walt Disney Company (APAC)について:

ウォルト・ディズニー・カンパニーは、70年以上にわたり、アジア太平洋地域の消費者を楽しませ、人々の生活を豊かにしてきました。今日、消費者はAPAC地域の多くの市場において、様々な方法で新しいブランド体験を楽しむことができます。

The Walt Disney Company について:

The Walt Disney Companyは、その子会社・関連会社とともに、多様性あふれる国際企業として、Disney Entertainment、ESPN、Disney Experiencesの3事業を柱に、ファミリー向けエンターテインメントとメディアの世界をけん引しています。1920年代に小さなアニメ・スタジオとしてスタートしたDisneyは、今日のエンターテインメント業界において卓越した存在となりました。ディズニーは今後も、子供から大人まで、ご家族のだれもが楽しめる一流の物語や体験を生み出し続けます。Disneyのストーリーやキャラクター、体験は、世界中のあらゆる場所の消費者やお客様に届けられています。当社は40カ国以上で、従業員とキャストメンバーが一丸となり、世界的にも地域的にも歓迎されるエンターテインメント体験を創出しています。

このポジションはThe Walt Disney Company (Southeast Asia)という事業部門の一つであるThe Walt Disney Company (APAC)でのお仕事です。

技術的な問題がある場合は、「よくあるご質問」をご覧ください。

採用プロセス

あなたのストーリーはどこから始まりますか？

Disney CareersやLife at Disneyブログを探索し、ウォルト・ディズニー・カンパニーで待っている素晴らしい機会について学びましょう。
ストーリーに参加する

探索できるさまざまなブランドやビジネスがあります。自分に合った機会を見つけたら、次のステップとして応募を完了させましょう。
次の章

応募が完了すると、候補者ダッシュボードへのアクセス方法が記載されたメールが届きます。ログインIDを作成し、ダッシュボードを頻繁にチェックして、応募の進捗状況を確認するようにしてください。