Executive Assistant, WDI Design & Planning Studio
ENJOY THE MAGIC
Because our employees and cast members are at the heart of everything we do, Disney offers a competitive total rewards package that includes pay, health and savings benefits, time-off programs, educational opportunities and more.
*Benefits and eligibility may vary by business and location
- SEGURO MÉDICO Y BIENESTAR
- OPCIONES DE CUIDADO INFANTILE
- TIEMPO LIBRE REMUNERADO
- PROGRAMAS DE JUBILACIÓN
- APOYO ECONÓMICO PARA LA EDUCACIÓN
- PAGOS SEMANALES
"I didn't think it was possible that something I did for fun - telling sports stories through stats - could become my job until I came here."
Ana, Sr. Researcher, ESPN
Detalles del empleo:
About the Role & Team
Do you have deep experience supporting a very high-level executive? Are you known for keeping your cool under pressure? Then an Executive Support Professional position in Walt Disney Imagineering (WDI) at The Walt Disney Company might be right for you.
We’re looking for an energetic, hard-working, and team-oriented Executive Assistant to support our WDI Design and Planning (D+P) Studio team. The Executive Assistant will provide exceptional administrative support to the D+P Studio Executives and secondary support to additional leaders as needed and assigned.
What You Will Do
You will operate as the primary point of contact for D+P Executives with an emphasis on complex daily scheduling and project support. This Executive Assistant is an integral member of the WDI D+P executive support team and plays a key role in helping cultivate a strong and vibrant studio culture! In this role, you may not only find yourself at the center of our studio’s executive team “hub”, but also working as a trusted partner to individuals in departments throughout the studio. Therefore, the position requires a positive & engaging demeanor, exemplary service orientation, a high level of organization, independent problem solving and the ability to proactively, accurately and responsively deliver several tasks/projects, sometimes simultaneously. To be most effective, you will be collaborative, organized, curious and willing to learn. You will possess a personal commitment to equity, inclusion and belonging to help us cultivate Imagineers who can bring their fullest talents to the studio.
On any given day, your role may require you to complete many of these tasks:
Schedule Management & Administration
Proactively manage leader(s) and team calendars with an understanding of leader and studio goals
Exercise judgment and prioritize complex schedules and tasks accordingly
Proactively prepare leader(s) for meetings, ensuring that agendas are prepared in advance, communicated and that key leadership and management are aware of and involved in critical meetings
Anticipate future needs and problems with regards to scheduling, communication and support
Effectively meet deadlines through multi-tasking, prioritizing and delegating
Book travel and create detailed itineraries when needed
Manage and reconcile expense reports, invoices and receipts, and flag upcoming expenses for budgetary purposes
Successfully run day to day tasks and operations, which may include but are not limited to: Phone, email and mail correspondence, shipping, contacts and electronic paper files, working meals and catering needs, office supply needs, and organizational charts
Communication
Speak on behalf of and represent leader in conversations and meetings in leader’s absence using a high level of diplomacy, judgment with autonomy as needed
Regularly handle sensitive information in a discrete and confidential manner
Accurately communicate and collaborate with production or operational departments or people at all levels
Draft communications on behalf of and in the style of leader(s) as requested
Build and/or assemble presentations/decks to communicate strategies and initiatives
Create and support a friendly professional atmosphere within the team and department
Establish positive rapport with other assistants, operations teams, production departments, and studio leadership
Take on advisory and advocate role within team, providing support to the department and other assistants as needed
Special Projects
Project manage initiatives, programs and one-off projects as needed in support of leader(s) goals and assignments
Plan and execute both small and large events including studio-wide meetings, on and off-site meetings, large presentations, social events, morale/team building events, etc.
Work with individuals outside of the company on a variety of activities which may include scheduling visiting Executive or VIP meetings and arranging for all necessary event details (agendas, catering, travel coordination and day-of event management)
Participate in the hiring process as needed
Provide leadership, assistance with training, and mentorship within the assistant community; provide backup for assistant positions across the department or studio when necessary
Required Qualifications & Skills
At least 3 years of experience supporting an executive in an administrative support role
Proficiency in technology required to perform the role (may include Microsoft Office, Excel and PowerPoint), and a quick learner of new applications
Superior interpersonal skills and baseline emotional intelligence in both written and verbal communication
Ability to maintain composure in high pressure situations and effectively “read the room”
Strong organizational skills and attention to detail
High levels of trust, customer service, professionalism, punctuality and reliability
Ability to make others comfortable and at ease
Ability to effectively communicate and connect with both creative and technical people and engage with individual contributors and Senior Executives with an equal level of respect and composure
Initiative to learn new skills, studio procedures, and pipeline through self and studio education
Ability to work onsite and work overtime, as needed
Preferred Qualifications
5+ years of administrative experience supporting an executive in a dynamic and demanding environment
Experience using Disney systems and processes, or an equivalent large-scale company
Adobe and Photoshop skills
Advanced Excel skills including pivot tables and basic formulas
Experience in SAP/Workday
Design and/or Construction industry experience
Education
Required: High school diploma
Preferred: BA/BS or equivalent preferred
The hiring range for this position in Glendale, CA is $63,400.00 to $85,000.00 per year based on a 40 hour work week. The amount of hours scheduled per week may vary based on business needs. The base pay actually offered will take into account internal equity and also may vary depending on the candidate’s geographic region, job-related knowledge, skills, and experience among other factors. A bonus and/or long-term incentive units may be provided as part of the compensation package, in addition to the full range of medical, financial, and/or other benefits, dependent on the level and position offered.
Acerca de Walt Disney Imagineering:
Fundado en 1952 como WED Enterprises para diseñar y construir el primer parque temático del mundo, Disneyland, Walt Disney Imagineering (WDI) es donde la imaginación y la creatividad se combinan con tecnología de vanguardia para crear experiencias inolvidables. WDI es la fuerza creativa que imagina, diseña y construye todos los parques temáticos, resorts, atracciones y cruceros de Disney en todo el mundo. La fuerza única de Imagineering proviene de su equipo global diverso de profesionales creativos y técnicos, que se basan en el legado de narración de historias de Disney para ser pionero en nuevas formas de entretenimiento. Los Imagineers que practican esta combinación única de arte y ciencia trabajan en más de 100 disciplinas para guiar una idea desde la fase conceptual del “cielo azul” hasta el día de la inauguración.
Acerca de The Walt Disney Company:
The Walt Disney Company, junto con sus subsidiarias y afiliadas, es una empresa internacional diversificada líder en entretenimiento familiar y medios de comunicación que incluye tres segmentos comerciales principales: Disney Entertainment, ESPN y Disney Experiences. Desde sus humildes comienzos como estudio de dibujos animados en la década de 1920 hasta su reconocido nombre en la industria del entretenimiento en la actualidad, Disney continúa con orgullo su legado de crear historias y experiencias de clase mundial para toda la familia. Las historias, los personajes y las experiencias de Disney llegan a consumidores e invitados de todos los rincones del mundo. Con operaciones en más de 40 países, nuestros empleados y miembros del elenco trabajan juntos para crear experiencias de entretenimiento que sean apreciadas a nivel local y global.
Este puesto es en Walt Disney Parks and Resorts U.S., Inc., que forma parte de una empresa comercial que denominamos Walt Disney Imagineering.
Walt Disney Parks and Resorts U.S., Inc. es un empleador que ofrece igualdad de oportunidades. Los solicitantes recibirán consideración para el empleo independientemente de su raza, religión, color, sexo, orientación sexual, género, identidad de género, expresión de género, nacionalidad, ascendencia, edad, estado civil, condición de militar o veterano, afección médica, información genética o discapacidad, o cualquier otro fundamento prohibido por la ley federal, estatal o local. Disney defiende un entorno empresarial donde las ideas y decisiones de todas las personas nos ayudan a crecer, innovar, crear las mejores historias y ser relevantes en un mundo en constante evolución.
ADAPTACIÓN POR DISCAPACIDAD PARA SOLICITUDES DE EMPLEO
The Walt Disney Company y sus compañías afiliadas son empleadores que ofrecen igualdad de oportunidades de empleo y dan la bienvenida a todos los solicitantes de empleo, incluidas las personas con discapacidades y los veteranos con discapacidades. Si tienes una discapacidad y crees que necesitas una adaptación razonable para buscar un puesto vacante o presentar una solicitud para un puesto, envía un correo electrónico a Candidate.Accommodations@Disney.com con tu solicitud. Esta dirección de correo electrónico no es para consultas generales de empleo ni para correspondencia. Solo responderemos a aquellas solicitudes relacionadas con la accesibilidad del sistema de solicitud en línea debido a una discapacidad.
¿Tiene problemas técnicos? Consulte las preguntas frecuentes para obtener ayuda.
Hiring Process
-
Where Does Your Story Begin?
Explore Disney Careers and the Life at Disney blog to learn about all the amazing opportunities waiting to be discovered at The Walt Disney Company.
-
Be Part of the Story
There are many different brands and businesses to explore. Once you've found the opportunity that is right for you, take the next step by completing your application.
-
The Next Chapter
Once you've applied, you will receive an email allowing you to access your candidate dashboard. Create your login and make sure to check your dashboard often to see your application progress.
Explora esta ubicación Glendale, CA
La ciudad del condado de Los Ángeles alberga auténtica comida del Medio Oriente, cultura y su propio “Paseo de la Fama”.
NUESTRA CULTURA
Related Content
Registrarse para recibir alertas de trabajo
Entérese de las últimas ofertas de trabajo a medida que se publiquen.
SHARE
Los enlaces se abren en pestañas nuevas.